14 HPW Max Administrative Assistant II for Staff-Recruited - Talent Software Services, Inc.
Boston, MA 02163
About the Job
Summary:
Reporting to the Director, Administration & Finance, BL the Administrative Assistant works as part of a dynamic team that delivers executive support to Baker Library leadership and is a key resource enabling the Executive Director and BL Leadership Team's success through a customer-centric focus.
Key Responsibilities:
Working Relationships:
Basic Qualifications Required Education, Experience, Skills:
Additional Qualifications Preferred Education, Experience, Skills:
Our expectations are that employees of HBS adhere to and represent our Community Values. They are:
Reporting to the Director, Administration & Finance, BL the Administrative Assistant works as part of a dynamic team that delivers executive support to Baker Library leadership and is a key resource enabling the Executive Director and BL Leadership Team's success through a customer-centric focus.
Key Responsibilities:
- Provides a range of office and administrative support to the Executive Director, BL and the Baker Library Leadership Team.
- Assists in scheduling meetings for the Executive Director and Leadership Team. Manages complex calendars, arranges for meetings, appointments, and travel arrangements.
- Coordinates and participates in Leadership Team and other meetings. P rovides logistical support , assists in the organization of agendas, action items, and planning to ensure smooth execution. Takes detailed notes, and tracks follow-up items.
- May gather and maintain data for, and assist in, preparation of reports, and may perform various data entry tasks using ad hoc software tools.
- May assist in reading, proofreading, researching, and drafting communications and consolidating information in MS Office suite applications.
- Performs other related duties as necessary.
Working Relationships:
- Reports to the Director, Administration & Finance.
- Works closely with and supports the Executive Director, BL and the BL Leadership Team.
Basic Qualifications Required Education, Experience, Skills:
- 3 years of related experience as an executive assistant.
- Ability to rapidly learn policies and procedures.
- Expertise in executive administrative support and mastery level skills, including MS Office suite, calendaring (Outlook), collaboration and virtual communication tools (e.g., Zoom), and document management systems (e.g., SharePoint, MS Teams).
Additional Qualifications Preferred Education, Experience, Skills:
- BA/BS
- Strong written and oral communication skills.
- Excellent organization and interpersonal skills with sensitivity to nuanced academic cultures .
- Aptitude and willingness to leverage new technologies.
- Experience working as part of a senior management team with strong collaboration skills.
- Proven ability to prioritize.
Our expectations are that employees of HBS adhere to and represent our Community Values. They are:
- Respect for the rights, differences, and dignity of others
- Honesty and integrity in dealing with all members of the community
- Accountability for personal behavior
Source : Talent Software Services, Inc.
