1825 Principal Administrative Analyst II (REF44374N-01094684) - City and County of San Francisco

Who We Are

The San Francisco Employees’ Retirement System (SFERS) is dedicated to securing, protecting, and prudently investing the pension trust assets, administering mandated benefits programs, and providing promised benefits to the active and retired members of the City and County of San Francisco.

Established in 1889 as a fund for families and orphans of firefighters and police officers, today the San Francisco Employees’ Retirement System serves more than 75,000 active, vested, and retired employees of the City and County of San Francisco and their survivors.

What We Do

The Finance Division is responsible for ensuring the full disclosure and fair presentation of financial and operating results in compliance with generally accepted accounting principles applicable to a trust fund, as well as all relevant legal provisions. The Division provides accurate and timely financial information to management to support effective planning, control, and decision-making. Additionally, the Finance Division collaborates with the City Controller's Office, authorized auditors, and actuaries to ensure that financial statements and reports filed with federal, state, and local agencies are accurate and compliant with regulations.

• Application Opening: October 22, 2024
• Application Deadline: May close any time after Tuesday, November 5, 2024
• Salary:  $149,162 to $181,402 annually
• Recruitment ID: REF44374N-01094684

This job announcement will not close before November 5, 2024. Interested applicants are encouraged to apply as soon as possible.

Appointment Type

This is a Permanent Civil Service position with a Certification Rule on the resulting eligible list:  Rule of 3.

What We’re Looking For

SFERS seeks an experienced Financial/Budget/Accounting Manager which oversees a broad spectrum of financial activities that support the department. This position will report to the Finance Manager, will supervise a small team of direct-reports, and will maintain the smooth, effective and efficient financial operations of the department.

Essential Duties & Responsibilities of the position:

Management:

• Oversee and manage approximately four professional staff; train, support, set goals and evaluate staff; ensure good work environment; provide/ensure trainings to support individual professional growth and career development, as well as team development.
• Manage operations of the Accounting Unit; ensure that all department financial needs are supported and met in a timely manner.
• Develop, issue and update departmental financial policies and procedures that follow and support the City's rules and guidelines; ensure timely implementation and enforcement; develop desk procedures for all Central Finance positions and responsibilities.
• Ensure successful resolution to issues in all areas of management oversight; ensure timely communication with affected internal staff, other departments/departmental staff, vendors/suppliers, etc.
• Attend meetings; develop, lead and manage activities as assigned and needed.

Budget:

• Manage department's complex annual two-year rolling budget; monitor and identify budget deficiencies, take proactive corrective action. 
• Develop and prepare balanced fiscal year budget submission to the Mayor's Budget Office (MBO), meeting all budget requirements; respond to the Board of Supervisors' Budget & Legislative Analyst (BLA).
• Provide comprehensive analysis on key budget areas and make recommendations on proposed operating budget changes, including position and non-position areas.
• Develop interdepartmental services work order budgets and agreements (both requesting and performing), reconcile work order accounts quarterly. ensure appropriate payments and sufficient funding, communicate with departments as necessary.
• Monitor and work with division directors to maintain department's dynamic staffing and spending plans within approved budget.

Accounting:

• Manage all aspects of fiscal year start and end activities, successfully meeting all requirements and deadlines
• Understand and implement accounting rules and regulations as stipulated by the Government Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB) and other regulatory agencies.
• Manage all aspects of financial and managerial accounting; apply Generally Accepted Accounting Principles (GAAP) in performing all duties and responsibilities; train staff and ensure staff adherence to GAAP.
• Develop, implement and manage all internal control activities, ensuring efficiency and effectiveness.
• Respond to any audit, Post Audit information requests and meetings; develop management response, take corrective action on audit findings, and ensure timely implementation.
• Manage budget allocations, surplus transfer requests, reconciles accounts with abnormal balances, resolves budgetary deficiencies, and handles a host of other ad hoc issues pertaining to the financial transactions of the department.

Purchasing and Payables:

• Understand, adhere and ensure compliance with the City's purchasing policies, procedures, and process; work with and resolve issues with different agencies and stakeholders in the purchasing/procurement process.
• Issue different types of purchase orders (PO) including: delegated departmental POs, contract blankets, technology requisitions, and any other special POs that fall outside the norm of purchasing activities.
• Manage department's Travel Authorization and Expense Reimbursement activities; ensure compliance with all guidelines and rules; ensure timely approvals/payments and issue resolution; communicate with stakeholders as necessary.

Work Orders:

• Develop and revise SFERS' annual Work Order (WO) budget each cycle; review and resolve issues/abnormal balances quarterly for both Performing and Requesting WOs; ensure that staff are proficient in the use of SF Budget, and the new budget and performance management system.
• Review quarterly Internal Service Department WO billings; ensure completeness and accuracy; issue quarterly billings in a timely manner.
• Review Requesting Department's billings and documentation; ensure timely payments and successful resolution of issues in a timely manner with affected stakeholders.

Financial Reporting:

• Analyst, develop and produce a variety of reports; ensure accuracy, completeness and timeliness of issuance, as scheduled and needed; develop new reports as needed.

Other duties as assigned.

Possession of a baccalaureate degree from an accredited college or university and seven (7) years of full-time equivalent experience performing professional level analytical work. Qualifying professional-level analytical work includes analysis, development, and reporting in major programs and functions of an organization in the areas of budgets, policy, or other closely-related functional areas.

Special Conditions required for this position:

1. Three (3) years of Financial Analysis experience

2. Two (2) years of Budget Administration experience

Substitution:

Possession of a graduate degree (Master's or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series and six (6) years of full-time equivalent experience as described above.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

How to Stand Out

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

• Three years working with Oracle PeopleSoft Financial and Procurement modules.
• Three years full-time equivalent supervisory experience.

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Seniority Credit in Promotional Exams
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

How to Apply

All applicants must submit a resume and completed job application (all sections, including Experience and Education, must be completed) in order to be considered. Resumes will not be taken as a substitute for completing the application. 

Applications for City and County of San Francisco jobs are only accepted through an online process.

Visit careers.sf.gov and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Selection Procedures:

Supplemental Questionnaire (Weight: 100%)

All applicants must complete a Supplemental Questionnaire, which serves as the sole examination component for this classification. Information provided by qualified candidates on the supplemental questionnaire will be used to evaluate candidates and measure knowledge, skills and/or abilities in job-related areas for job class 1825 Principal Administrative Analyst II, which includes, but may not be limited to: management skills; critical thinking and analytical ability; written communication; organizational skills. The Supplemental Questionnaire will be sent to qualified candidates after the filing deadline.

If you have any questions regarding this recruitment or application process, please contact the recruitment analyst, James Galileo, at james.galileo@sfgov.org 

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.