24000001X8 - University of Tennessee, Knoxville

Description:

Human Resources (25%)
• Manages new hire paperwork (including e-verification process) for part-time undergraduate and graduate students.
• Assists Business Manager with IRIS personnel and position changes.
• Initiates IRIS terminations & checkout process.
• Works with Business Manager and Administrative Coordinator to onboard new staff and faculty hires.

Accounting/IRIS (25%)
• Invoices: Posts/enters payment invoices.
• Petty Cash: Posts/enters petty cash transactions.
• Honorariums: Posts/enters all honorariums as directed by Business Manager.
• Procurement card: Using Center p-card, orders catering for meetings, orders supplies and equipment, reconciles p-card statement monthly.
• Transfer Vouchers: Completes internal and external transfer vouchers.
• Departmental Ledgers: assists Business Manager in reconciling all departmental ledgers monthly.
• Provides back up for IRIS when units undergo staffing changes or backlog.

Payroll (20%)
• Processes biweekly and monthly payroll including payroll reconciliation.
• Enters additional pay (including summer school pay) as directed by Business Manager.

Travel (20%)
• Acts as delegate for all Directors to assist with entering and processing travel requests and travel expense reports.
• Sets up guest travelers in IRIS and follows through with travel assistance & payments.

Other duties (5%)

• Acts as point of contact for facilities requests.
• Other duties as assigned by the Business Manager.

KNOWLEDGE, SKILLS, AND ABILITIES

-Ability to prioritize and manage complex projects in a fast-paced environment maintaining attention to detail and accuracy.
-Excellent administrative and problem-solving skills.
-Strong interpersonal, time management, communication, and organizational skills

-Knowledge of Microsoft Office Suite.
-Proficient ability with spreadsheets, databases, and accounting software -Knowledge of accounting principles.
-Commitment to providing excellent customer service to Center staff and faculty.

REQUIRED EXPERIENCE

Minimum of 1 year office experience.

PREFERRRED EXPERIENCE

1 year experience in higher education.

EDUCATION

High school diploma required. Associate degree preferred.

Qualifications:

Other Admin Asst/Secr/Clerical
Other Admin Asst/Secr/Clerical
US-Tennessee-knoxville