242663 - University of Oklahoma
Norman, OK
About the Job
Job Description
Resume, Cover Letter
Resume, Cover Letter
This position will lead, manage, and execute all college internal events while also assisting with special projects and initiatives aimed at fostering a culture of belonging for all faculty, staff, and students in the college. Additionally, this role will support college operations and community through internal communication by implementing strategies that enhance the flow of information within the college. This position will report to the dean.
Job Duties:
Internal Events:
- Coordinate and execute college-level events and activities, handling logistics, materials, food and beverages, name badges, printed materials or PowerPoints, signage, and flyers.
- Support planning and coordination for events within the building, including employee appreciation events, team-building activities, student orientations, FYE student events, panel discussions, and speaker events.
- Organize and execute Tuesday Tea on a weekly basis.
- Coordinate with departments and programs on logistics for their internal events.
- Ensure event spaces are properly set up and equipped, providing support for event-related logistics.
- Ensure cost-effectiveness and adherence to financial guidelines for internal events.
- Collaborate with external vendors and internal stakeholders to ensure successful event execution.
- Gather feedback and analyze event success to improve future activities.
- Perform additional tasks and responsibilities related to internal events as needed.
Internal Engagement:
- Create and manage content for internal engagement, including college-wide email updates for faculty, staff, and students, text messaging with students, and event and meeting flyers.
- Maintain the college calendar for events and communicate/advertise these events to the college community.
- Monitor and evaluate the effectiveness of internal communications and adjust strategies as needed.
- Serve as the primary contact for internal communication needs within the college.
- Assist college leadership with design and development of materials for college events and alumni, advocate, and advisory boards.
- Support college leadership with scripting and creating presentations for college-level meetings, workshops and board meetings.
- Collect, evaluate, and update content weekly for the lobby display.
- Support content development for college programs and initiatives.
- Collect and curate newsworthy stories for social media, OU news outlet, and other media sources.
- Act as the liaison with the OU MarComm Account Executive assigned to the college on all marketing and communication matters including but not limited to webpage management, promotion of and promotional materials for the college, programs, and faculty, social media, and external events (including but not limited to Celebration of Education, Humphrey's Lecture, and commencement ceremonies).
- Act as the liaison with OU Foundation Development on events and promotion of the college with alumni for outreach and external events (including the Scholarship Brunch).
- Perform additional tasks and responsibilities related to internal engagement as needed.
Source : University of Oklahoma