5754 - Administrative Specialist I (Victim Services) - Pima County Government

This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/6709647
OPEN UNTIL FILLED
Salary Grade: 6

Pay Range
Hiring Range: $20.10 - $23.62 Per Hour
Full Range: $20.10 - $27.14 Per Hour

*Salary offers are based on the candidate's equivalent experience and
internal equity with other employees within the same job
classification.*

This grant-funded position ending September 30, 2025, provides complex
professional administrative support to a department or specialized
program and is distinguished from Administrative Assistant III by
performing more complex work with a greater degree of autonomy and,
depending upon area of assignment, exercising supervision of staff. This
is also distinguished from Administrative Specialist II, which performs
professional-level administrative services requiring the application of
theoretical knowledge and expertise to specialized areas of assignment.

*The first review of applications will be on10/11/2024.*
## Duties/Responsibilities
As defined under the Americans with Disabilities Act, this
classification may include any of the following tasks, knowledge,
skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is
not a comprehensive listing of all functions and tasks performed by
incumbents of this class. Work assignments may vary depending on the
departments need and will be communicated to the applicant or incumbent
by the supervisor.
- Coordinates unit activity with other departmental sections/divisions
and other County departments or outside agencies directly or through
assigned staff, and acts as an internal departmental coordinator for
support activities such as personnel, purchasing, payroll, or
program specific functions;
- Responds to public and staff inquiries and provides information or
resolves problems which require explanation or application of
departmental or program rules and policies, or refers questions to
appropriate staff;
- Represents unit/department on various committees and working groups
and may be granted authority to commit unit/department support to
issues;
- Coordinates, schedules and organizes unit, program, or departmental
calendars and meetings;
- Leads and participates in the preparation and processing of
accounting documentation such as requisitions, purchase orders,
claims and fund transfers;
- Creates, maintains, and/or directs the maintenance of specialized
databases including inputting and retrieving data and producing
complex computer-based reports;
- Coordinates and monitors standard departmental Intergovernmental
Agreements (IGA), contracts, and other obligatory agreements with
affected agencies, contractors and service providers;
- Researches, compiles and performs initial analysis of information,
and prepares routine, recurring and special reports, correspondence,
memoranda, personnel forms, operations manuals and other documents
for supervisory review and approval;
- Compiles and summarizes statistical and operational data, and
prepares periodic and special reports;
- Compiles information utilized in unit budget preparation, monitors
miscellaneous expenditures, and reports to supervisor on program
budget activities;
- Conducts and documents confidential or sensitive inquiries for
management and maintains appropriate security and confidentiality of
information encountered or created;
- Establishes and maintains specialized reference files and reference
materials.
## Minimum Qualifications
(1) A Bachelors Degree from an accredited college or university with a
major in public administration, business administration, management, or
a closely-related field as defined by the department head at the time of
recruitment.
(Releva t experience and/or education from an accredited college or
university may be substituted.)
OR:
(2) One year with Pima County as an Administrative Assistant III,
Administrative Assistant Supervisor, or closely-related professional
administrative classification.
Qualifying education and experience must be clearly documented in the
"Education" and "Work Experience" sections of the application. Do
not substitute a resume for your application or write "see resume" on
your application.

Preferred Qualifications: (Be specific in describing your experience
in your application. Ensure the descriptions provided illustrate your
competencies, specifically addressing the required and preferred
qualifications.):

Minimum six (6) months experience researching, processing, and verifying
administrative documentation.
Minimum six (6) months experience in analyzing data and preparing
reports/specialized documents.
Minimum six (6) months experience in customer service, responding to
customer inquiries via phone, email and in person.
Proficiency with Microsoft Office Sui