ADMINISTRATIVE COORDINATOR 3 - Louisiana Department of State Civil Service
Ruston, LA
About the Job
ADMINISTRATIVE COORDINATOR 3
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4720851)
ADMINISTRATIVE COORDINATOR 3
Salary
$13.11 Hourly
Location
Ruston, LA
Job Type
Classified
Job Number
202261
Department
LA Tech University
Opening Date
11/06/2024
Closing Date
11/14/2024 11:59 PM Central
+ Description
+ Benefits
+ Questions
Supplemental Information
Join our team of exceptional faculty and staff!
Thank you for your interest in Louisiana Tech University. Louisiana Tech University is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a culture where people of all backgrounds, identities, and perspectives can feel secure and welcome.
Position: Administrative Coordinator 3
Department: University Registrar
Location: Ruston, LA
Job Type: Classified, Full-time
Hourly Rate: $13.11 Hourly
Closing Date: November 14, 2024
SUPPLEMENTAL INFORMATION:
APPLICANTS MUST APPLY BY THE ANNOUNCEMENT DEADLINE.
*The State of Louisiana only acceptsonline applications. Resumes WILL NOT be accepted in lieu of a completed application.A resume upload will NOT populate your information into your application. Work history information left off your electronic application or only included in an attached resume will not be taken into consideration during the evaluation of your qualifications for the advertised vacancy.
*Additionally, it is essential to emphasize that when submitting your application, it is highly recommended to provide comprehensive answers to the supplemental questions and any other necessary information. Neglecting to do so may lead to your application being considered lacking in the required competencies.
COMPETENCIES:
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Selected Core Competencies:
+ Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
+ Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
+ Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Selected Preferred Competencies:
+ Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
+ Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.
Click to View the Civil Service Job Spec:
https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060
To apply for this vacancy, click on the following link:https://ulsltu.wd1.myworkdayjobs.com/LATECHCareers
NOTE:
Once you start the application process you will not be able to save your work, so ensure you have everything available to complete your application before you begin.
Louisiana Tech University is an AA/ADA/EEO employer. Louisiana Tech recruits, selects, employs and promotes without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, political affiliation, age, disability, veteran status, or genetic information in its admission and recruitment of students, educational programs, and activities, or employment policies.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.
Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Examples of Work
NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:
Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.
Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.
Performs related duties as assigned.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
+ New Year's Day
+ Martin Luther King, Jr. Day,
+ Mardi Gras,
+ Good Friday,
+ Memorial Day,
+ Independence Day,
+ Labor Day,
+ Veteran's Day,
+ Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
+ Teacher's Retirement System of Louisiana (www.trsl.org),
+ Louisiana School Employees Retirement System (www.lsers.net), among others
01
QUESTION 1 ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. 1= I have no experience and/or am uncomfortable accepting direction 2= I have limited experience or require assistance to accept direction 3= I can accept direction 4= I can accept directions and help others improve their ability to accept direction QUESTION 2 ADi: Explain your rating by providing specific and relevant examples in the box below. QUESTION 3 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication QUESTION 4 CE: Explain your rating by providing specific and relevant examples in the box below. QUESTION 5 FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. 1= I have no experience and/or am uncomfortable following policies and procedures 2= I have limited experience or require assistance to follow policies and procedures 3= I can follow policies and procedures 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures QUESTION 6 FPP: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Please verify your email addressVerify Email
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4720851)
ADMINISTRATIVE COORDINATOR 3
Salary
$13.11 Hourly
Location
Ruston, LA
Job Type
Classified
Job Number
202261
Department
LA Tech University
Opening Date
11/06/2024
Closing Date
11/14/2024 11:59 PM Central
+ Description
+ Benefits
+ Questions
Supplemental Information
Join our team of exceptional faculty and staff!
Thank you for your interest in Louisiana Tech University. Louisiana Tech University is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a culture where people of all backgrounds, identities, and perspectives can feel secure and welcome.
Position: Administrative Coordinator 3
Department: University Registrar
Location: Ruston, LA
Job Type: Classified, Full-time
Hourly Rate: $13.11 Hourly
Closing Date: November 14, 2024
SUPPLEMENTAL INFORMATION:
APPLICANTS MUST APPLY BY THE ANNOUNCEMENT DEADLINE.
*The State of Louisiana only acceptsonline applications. Resumes WILL NOT be accepted in lieu of a completed application.A resume upload will NOT populate your information into your application. Work history information left off your electronic application or only included in an attached resume will not be taken into consideration during the evaluation of your qualifications for the advertised vacancy.
*Additionally, it is essential to emphasize that when submitting your application, it is highly recommended to provide comprehensive answers to the supplemental questions and any other necessary information. Neglecting to do so may lead to your application being considered lacking in the required competencies.
COMPETENCIES:
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Selected Core Competencies:
+ Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
+ Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
+ Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Selected Preferred Competencies:
+ Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
+ Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.
Click to View the Civil Service Job Spec:
https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060
To apply for this vacancy, click on the following link:https://ulsltu.wd1.myworkdayjobs.com/LATECHCareers
NOTE:
Once you start the application process you will not be able to save your work, so ensure you have everything available to complete your application before you begin.
Louisiana Tech University is an AA/ADA/EEO employer. Louisiana Tech recruits, selects, employs and promotes without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, political affiliation, age, disability, veteran status, or genetic information in its admission and recruitment of students, educational programs, and activities, or employment policies.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.
Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Examples of Work
NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:
Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.
Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.
Performs related duties as assigned.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
+ New Year's Day
+ Martin Luther King, Jr. Day,
+ Mardi Gras,
+ Good Friday,
+ Memorial Day,
+ Independence Day,
+ Labor Day,
+ Veteran's Day,
+ Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
+ Teacher's Retirement System of Louisiana (www.trsl.org),
+ Louisiana School Employees Retirement System (www.lsers.net), among others
01
QUESTION 1 ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. 1= I have no experience and/or am uncomfortable accepting direction 2= I have limited experience or require assistance to accept direction 3= I can accept direction 4= I can accept directions and help others improve their ability to accept direction QUESTION 2 ADi: Explain your rating by providing specific and relevant examples in the box below. QUESTION 3 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication QUESTION 4 CE: Explain your rating by providing specific and relevant examples in the box below. QUESTION 5 FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. 1= I have no experience and/or am uncomfortable following policies and procedures 2= I have limited experience or require assistance to follow policies and procedures 3= I can follow policies and procedures 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures QUESTION 6 FPP: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Please verify your email addressVerify Email
Source : Louisiana Department of State Civil Service
