AP Specialist - Addison Group
Austin, TX
About the Job
Job Title: AP Specialist
Pay: $70-85k DOE
Hours: M-F, 9-5
Location: Austin, TX
Responsibilities:
· Ownership of invoicing process including monitoring the accounts payable inbox, timely and accurately entering vendor invoices into Accounting system, statement reconciliations and ensuring prompt processing of invoices.
· Responsible for data entry of new vendor information as well as accurate recordkeeping of W-9 and tax identification information on file. Assist with year-end processing of 1099’s and 1099c’s
· Provide excellent customer service both internally and externally (vendors, customers, partners, contractors, etc.)
· Develop strong relationships across organization to support business needs and adapt processes to accommodate changes in business landscape Prepare support for and assist with external audits
· Manage bank balances, initiate bank transfer requests and assist Accounting team with cash reconciliations
· Assist or facilitate weekly payments to vendors
· Responsible for managing Company’s expense reporting function: New user setup and approval structure in Concur, accurate cost center allocations, timely processing of employee reimbursements and periodic audits
· Assist with maintenance of the corporate credit card account, including new card orders, replacements, deactivations.
· Provide financial information by answering accounting procedure questions; researching and interpreting accounting policies, resolving issues and seeking solutions to automate and expedite processes.
· Ensure that deadlines are met for accounting close, reporting and other internal and external requirements.
· Assist with documenting, maintaining, and enforcing Company’s policies and internal controls
· Support ad-hoc and special projects as assigned
Requirements & Qualifications:
· High School Diploma or equivalent; Associate’s degree in an accounting or finance related field is a plus
· At least 4 years of accounting or A/P experience, required
· High proficiency in software including Microsoft Office: Outlook, Word, and Excel
· Strong knowledge of Oracle NetSuite, Concur, Citibank banking system, various reporting functions
· Self-starter with acute attention to detail and strong project management skills to successfully handle multiple projects at a time
· Outstanding work ethic and integrity
· Exceptional time-management skills and can adjust quickly to resolve urgent requests that arise without notice
· Humble and service-minded: Excellent interpersonal skills, focused on providing highest customer service, team-oriented and takes direction well from all levels of the organization
· Excellent verbal and written communication skills and fluency in English is required
Benefits: This position is located in Austin, Texas. Selected candidate is eligible for employer matched 401(k), medical, dental, vision, basic life and AD&D insurances and other benefit offerings.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.