AP Specialist - Onsite - Virtual Company
Columbus, OH 43219
About the Job
Position Overview:
An organization with over 100 locations is actively seeking an Accounts Payable (AP) Specialist to support its accounting team. This role is ideal for someone who is detail-oriented, coachable, and innovative in their approach to problem-solving. With a high volume of multi-location transactions, the AP Specialist will work closely with senior team members, adapting to a “learn as you go” environment with guidance from senior accountants and the controller.
Key Responsibilities:
- Process, audit, and verify invoices against purchase orders (three-way match)
- Code and submit approved invoices for payment, maintaining accuracy in records and documentation
- Reconcile vendor statements, ensuring prompt resolution of any discrepancies
- Input and maintain vendor data within the accounting system, ensuring data integrity
- Manage email correspondence related to accounts payable, responding to inquiries in a timely and professional manner
- Communicate effectively with internal partners and vendors to resolve issues and answer queries
- Ensure accurate data entry across all AP tasks, maintaining high attention to detail
- Detail-oriented with strong organizational skills
- Ability to think outside the box and solve unique challenges
- Coachable and open to feedback in a collaborative setting
- Experience with AP in a multi-location environment is preferred
- Familiarity with Sage Intacct and Excel is a plus
- Work Environment: Fully on-site
- Training: Hands-on training with senior accounting staff and an open-door policy for questions
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
