AP Specialist - Drake
Scottsdale, AZ 85255
About the Job
Responsibilities:
- Vendor file maintenance:
- Create and maintain vendor files by obtaining W9 information
- Provide credit applications to new vendors, including AZ5000 form (sales tax exemption) and other relevant information to make sure the correctness and completeness of records
- Maintain AZ5000 database and provide updated certificates to vendors on annual basis
Square 9:
- Receive invoices via mail/email, sort and index invoices for Square-9
- Scan invoices into Square-9 system for record keeping and assigning it to respective department for approval
- Send request to managers for invoice approvals via Square9 workflow
Invoice Vouching:
- Vouch invoice accuracy via 3-way matching with PO, and Delivery Receipt/Bill of Lading
- Validate non-PO invoices by securing approval from concerned managers
- Process validated invoices into SAP accounts payable
Payment to Vendors:
- Prepare weekly vendor payments for review/approval by accounting manager
- Run payment/check run approved by manager, and clear paid invoices from SAP
- Update payment information in Square 9
AP Reconciliation:
- Monitor, analyze and reconcile accounts by running aging reports to ensure payments are up to date
- Request for vendor statement and compare with SAP aging report
- Investigate differences, and respond to vendor inquiries
Month-end and Reporting Support:
- Assist accounting manager in month-end closing (ie clearing payments made in SAP)
- Provide supporting documents and invoices requested by auditors
Support for AR and Billing:
- Provide backup support to AR and billing in Drake Aggregates
- Other duties as assigned
Knowledge, Skills & Abilities:
- Associate's degree, vocational or technical area in Accounting Basics
- Two years or more of experience as Accounts Payable Specialist or related area required
- Additional experience can be substituted for education
Benefits:
- Competitive Wages Dependent on Experience
- Medical, Dental, Vision & Life Insurance
- 401k + Company Match
- Paid Time Off and Paid Holidays
- Room for Growth Opportunities
- Health Savings Account
- Positive Work Environment
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
About Drake:
Drake Cement and its sister location—the Tehachapi Cement Plant in California—form the cement unit of UNACEM North America. Together, they create a single, integrated business with an expansive market in the Southwest United States.Why choose UNA? Competitive Wages and Excellent Benefits: We offer competitive wages and excellent benefits packages, including medical, dental, vision, and life insurance, to ensure your peace of mind while on the job.401k and Company Matching: Our 401k plus company matching will help you build wealth and hit your retirement goals.Health Savings Account (HSA): An HSA allows you to care for your health and save money.Paid Time Off and Paid Holidays: We understand the importance of work-life balance. Our paid time off and paid holidays allow you to spend time with your loved ones stress-free.Diversity and Equal Opportunity: We promote workplace diversity by ensuring everyone has an equal opportunity.Community Involvement: Drake is deeply involved in our communities and allows employees to volunteer for great causes.Tuition Reimbursement Program: We support our employees who have demonstrated excellent performance by qualifying them for the Drake Tuition Reimbursement Program.Safety: Safety is one of our core values. We lead by example and look out for one another.Join us at UNA and be a part of a more considerable manufacturing effort with over 100 years of history and a focus on sustainability and social responsibility. We have some fantastic jobs lined up to help you grow with us!
