ASSISTANT CONTROLLER - Tri City Healthcare District

Tri-City Medical Center has served San Diego County’s coastal communities of Carlsbad, Oceanside and Vista, as well as the surrounding region for more than 60 years and is one of the largest employers in North San Diego County. Tri-City is administered by the Tri-City Healthcare District, a California Hospital District. As a full-service acute care public hospital with over 500 physicians practicing in over 60 specialties, Tri-City is vital to the well-being of our community and serves as a healthcare safety net for many of our citizens. The hospital has received a Gold Seal of Approval® from the Joint Commission showcasing a commitment to safe and effective patient care for the residents of the community. 

Tri-City Medical Center prides itself on being the home to leading orthopedic, spine and cardiovascular health services while also specializing in world-class robotic surgery, cancer and emergency care. Tri-City’s Emergency Department is there for your loved ones in their time of need and is highly regarded for our heart attack and stroke treatment programs. When minutes matter Tri-City is your source for quality compassionate care close to home. Tri-City partners with over 90 local non-profit and community organizations as part of our COASTAL Commitment initiative. Together we are helping tackle some of our communities’ pressing health and social needs.

Position Summary:

Provides assistance to the Controller and CFO in presenting fairly the financial position of TCMC in conformity with generally accepted accounting principles; supervise accounting, accounts payable and payroll personnel in the preparation of monthly financial statements, payment of invoices, payment of employees, and maintenance of accounting records and systems; manages daily operations of accounting, accounts payable and payroll staff; search for opportunities to improve the profitability of the facility and improve departmental efficiency. In the absence of the Controller, assumes the responsibility for the Accounting department.

Major Position Responsibilities:

The position characteristics reflect the most important duties, responsibilities and competencies considered necessary to perform the essential functions of the job in a fully competent manner. They should not be considered as a detailed description of all the work requirements of the position. The characteristics of the position and standards of performance may be changed by TCMC with or without prior notice based on the needs of the organization.

• Maintains a safe, clean working environment, including unit-based safety and infection control requirements.
• Plans, organizes and controls activity of accounting, payroll and accounts payable personnel to promote:
  • Efficiency of Operations.
  • Meaningful, accurate and timely financial statements.
  • High morale and good attitude within the department.
  • A courteous and helpful approach to relations with other departments and employees.
  • Effective communication of financial data to multiple levels of management throughout the hospital.
  • Accurate payment to vendors in accordance with TCMC policies and contractual obligations.
  • Timely payment of invoices, end of month closing, reconciliations and posting of fixed assets.
• Manages the activities related to the preparation of monthly financial statements and reports:
  • Coordinates financial data from various users to ensure accuracy and efficiency.
  • Identifies monthly financial variances; reviews explanation of variances prepared by staff.
  • Manages preparation of monthly internal and external financial package
  • Performs monthly reconciliation of specific general ledger accounts, and reviews all others, making necessary adjustments.
  • Prepares specific journal entries and reviews all others.
  • Analyzes and interprets trends and variances requiring Management attention.
  • Prepares all deduction from revenue journal entries, and prepares analysis of contractual for review by Director of Finance.
  • Works with Chief of Finance regarding the accounting of Capitation accounts.
• Supervises Accountants, Accounts Payable & Payroll:
  • Assigns and insures completion of tasks in a timely and accurate manner.
  • Reports any performance issues to Controller.
• Manages and oversees the Payroll process:
  • Ensures that the payroll process is in compliance with California and Federal Wage and Hour laws.
  • Ensures that the payroll is processed in accordance with TCMC pay policies and pay practices.
  • Coordinates the payroll process to assure that paychecks and direct deposits are issued on pay date
  • Coordinates the relationship between Human Resources, Information System and Payroll departments to assure continuity of processes.
  • Oversees preparation of the bi-weekly payroll taxes and ensures that the fund transfers for tax liabilities are completed timely.
  • Coordinates the calendar year end payroll processing, and the preparation of W2’s.
  • Maintains all Lawson tables that relate to the processing of payroll.
• Manages the annual independent audit:
  • Assigns responsibilities to Accounting Staff to assure completion of all required audit documentation
  • Prepares specific year-end audit schedules and reviews all others.
  • Coordinates the timely completion of the audit, reporting any significant issues to the Controller.
• Maintains Lawson computer system:
  • Assures system procedures are followed by Accounting, AP and Payroll personnel.
  • Assesses areas for system improvements; works with software vendors and in-house Information System personnel to implement software revisions.       
  • Maintains and updates detail procedure list
  • Ensures that accurate reports are generated and maintained for necessary audit trail.
• Leadership:
  • Participates in leadership development classes and assignments.
  • Assists in special projects as requested.
  • To ensure quality processes, works with Director of Finance to establish performance measurements and management standards, while investigating, managing and reporting weekly to the Director any deviation outside of the control limits.

Qualifications:

• Minimum of 5 years Accounting management experience, required.
• Previous hospital experience highly preferred; other allied healthcare experience will be considered. 
• Thorough understanding of all aspects of generally accepted accounting principles, required.
• General understanding of hospital reimbursement, required. 
• Strong analytical skills and an understanding of the budgeting process, required. 
• Demonstrated effective oral and written communication skills, required. 
• Demonstrated exercise of good judgment and discretion, required.
• General understanding of HIPPA and Compliance regulations and their impact on Accounting, AP and Payroll highly preferred.  

Education: 

• Bachelor degree in Accounting from an accredited university, required.

Each new hire candidate who is offered employment must pass a physical evaluation, urine drug screen and pre-employment background checks before starting work. 

*Salary/Hourly wage range for this position is posted.  Actual pay will be determined based on verified experience as well as internal equity.

TCHD is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with a disability.