ASSOCIATE DIRECTOR OF PAYROLL, TIMEKEEPING & BENEFITS - City of New York
New York, NY
About the Job
Job Description
The New York City Campaign Finance Board manages New York City’s small donor democracy program and educates and engages voters via NYC Votes. The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is the centerpiece of this progress.
We eliminate barriers to participation by providing access to the resources New Yorkers need to vote or run for office and amplify the voices of small donors with New York City’s small donor democracy program.
We are dedicated to making New York City’s local democracy more open, transparent, and equitable. You would be working with a team that is mission-driven and committed to continuous improvement.
The Office of People Operations delivers HR solutions to the agency as the liaison to external city government oversight for succession planning, payroll management, and policy implementation. The Deputy Director of Payroll & Timekeeping will report to the Chief People Officer and will be part of a dynamic, service-oriented team responsible for developing and executing human capital strategies and initiatives to support the agency.
The Associate Director of Payroll, Timekeeping & Benefits will spearhead CFB’s payroll operations and functions including ensuring compensation and data accuracy, serve as the department’s Security Officer, provide assistance and training to staff, revise and recommend payroll best practices and policies, and supervise the People Operations Generalist.
Responsibilities include, but are not limited to:
Payroll, Timekeeping & Benefits Operations
- Serve as the agency’s main point of contact for payroll and timekeeping; handle all aspects of payroll administration (e.g. accurate and timely processing, direct deposits, employee-requested payroll deductions, process and prepare agency biweekly and supplemental agency payroll; troubleshoot discrepancies, prepare verifications, and other related inquiries) and coordinate with Chief People Officer for review and authorization.
- Manage the daily operations and functions of the payroll department, ensuring compliance with FISA OPA and DCAS regulations.
- Supervise the People Operations Specialist/Timekeeper.
- Process collective bargaining agreement increases (longevity differentials, service increments, and recurring increments, etc.) and MPOs for all union, original jurisdiction, and managerial employees; ensure employee pay rates and additions to gross are current and accurate.
- Review and coordinate all personnel actions including new hires or appointments, promotions, transfers, office and payroll title changes, data changes, and documented leave requests.
- In the absence of the Timekeeper, facilitate New Employee Orientation.
- Oversee the Payroll email inbox and respond to employees’ payroll inquiries.
- Prepare managerial lump sum payments (MLSP) for Comptroller audit.
- Process and monitor leave of absence including FMLA, PFL, PPL, LWOP, bereavement, jury duty, and excused absences, amongst other leaves; prepare leave memos and letters.
- Generate confidential reports from New York City Personnel databases including NYCAPS, CHRMS, PI, and PMS.
- Ensure employee beneficiaries and emergency contact information is updated in NYCAPS/ESS.
- Assist with benefits enrollment, open enrollment, and benefits-related inquiries.
- Perform staff transfers utilizing NYCAPS, PMS, and CITYTIME as needed.
- Perform CityTime entries including approver and schedule changes, overtime approvals, second-level approvals, and manual entries.
- Additional duties as assigned.
Compliance
- Monitor and ensure accuracy of employee leave accruals and usage; ensure leave documentation (sick, bereavement, etc.) is received and filed.
- Monitor agency weekly timesheets for completeness and track time usage and accruals for all employees.
- Monitor leave balances and ensure employees adhere to the excess leave policy; notify employees of excess leave balances and convert excess time as necessary.
- Review payroll reports such as the 160, 161, 700, and 320 and check to check reports regularly.
- Monitor overtime and compensatory usage and balances.
- Liaise with FISA OPA, DCAS, NYCAPS Central, and OLR regarding payroll and timekeeping issues; perform routine payroll audits and submit tickets to NYCAPS for corrections, if necessary.
- Maintain an accurate and secure accounting of employee records with the highest degree of confidentiality.
- Promote HR policies, programs, and initiatives; recommend payroll best practices and policy recommendations to ensure the agency remains compliant with City regulations.
- Perform pay audits to determine under/overpayments and take corrective actions as necessary, including issuing pay, draft overpayment letters, enter overpayment deductions, and complete stop/reversal payments.
- Process Workers' Compensation transactions; review and research payroll and personnel information, prepare appropriate forms and memos; liaise with the Office of Labor Relations.
- Ensure the employee handbook with updated payroll and time and leave policies; facilitate routine training for the agency on payroll-related topics.
- Prepare visuals, and training guides, and facilitate payroll-related training for the agency.
- Additional duties as assigned.
ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES & OTHER BEHAVIORS (KSAOs)
We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.
Knowledge
- Demonstrated knowledge and experience utilizing City HRIS and Payroll platforms including PMS, RDMS, NYCAPS, CHRMS, PI, PRIZE, and Citytime, required.
- Knowledge of city personnel policies, and procedures including collective bargaining, negotiations, and payroll policies.
- Knowledge of people operations (HR) best practices and trends.
- Knowledge and experience in implementing and drafting agency-wide policies.
- Knowledge of local, federal, and state employment laws.
- Knowledgeable in program and project development.
Skills
- Advanced proficiency in Microsoft platforms.
- Exceptional time management skills with a proven ability to meet deadlines.
- Superior interpersonal skills including patience and ability to work well with staff at all levels and functions including demonstrated skill in conflict resolution.
- Strong communicator and collaborator who can adapt to a variety of work styles.
- Exceptional analytical, problem-solving, customer service, and communication/presentation skills (both verbal and written).
- Experience in team building at all levels of an organization; willing and able to build intra and inter-agency relationships.
- Strong work ethic and meticulous attention to detail.
- Excellent analytical skills, good reasoning abilities, and execution of sound judgment.
- Experience presenting to Senior Leadership and external stakeholders.
- Demonstrated commitment to the principles of equal opportunity, diversity, inclusion, and intersectionality in the workplace.
Abilities
- Ability to analyze data and create complex formulas and visualizations.
- Demonstrated ability to meet deliverables in a complex and matrixed environment.
- Demonstrated ability to apply design and strategic thinking to resolve complex business problems.
- Ability to supervise, lead, and coach a team or individually execute complex projects.
- Ability to balance cross-functional business processes and to work effectively in a matrixed environment.
- Ability to maintain a high level of confidentiality.
- Demonstrated ability to lead multi-disciplinary projects from start to finish working with stakeholders to plan requirements, manage project schedules, identify risks, and communicate clearly with cross-functional partners.
- Ability to effectively interface with all levels of the organization to conduct one-on-one meetings and meetings with wider audiences.
- Demonstrated management and leadership experience with different stakeholders and broad constituencies.
Other
- 4 - 5 years of progressive city payroll experience preferably as a Senior Payroll & Timekeeper or Business Partner.
- 2-3 years of supervisory experience.
- 3 years of experience driving and implementing payroll best practices.
- 2-3 years of experience using various types of data sources, formats, and tools, such as spreadsheets, databases, and dashboards.
- Experience in program/project development, workforce development, and recruitment.
- Experience performing data entry and processing high volumes of information and the ability to work on multiple projects concurrently.
- Demonstrated commitment to the principles of equal opportunity, diversity, inclusion, and intersectionality in the workplace.
Additional Information
The City of New York provides generous medical benefits (including dental and vision through respective unions or funds), retirement, tuition reimbursement, and additional ancillary benefits. CFB offers a flexible and hybrid work schedule, opportunities for career development, learning & development (leadership training, coaching), wellness programs, and much more!
The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact access@nyccfb.info or (212) 409-1800.
How to Apply
All applicants must apply through NYC Government Jobs | Explore Careers | City of New York (https://cityjobs.nyc.gov/)
- Please search and apply to the job ID number listed above.
- Resume and cover letter are required for consideration.
- Note that only applicants under consideration will be contacted.
For more information on careers with the NYC Campaign Finance Board visit our website at https://www.nyccfb.info/ to access the full listing of job opportunities and to learn more about our agency.
Qualifications
1. A bachelor’s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or
2. A four-year high school diploma or its educational equivalent and five years of experience as described in “1” above; or
3. Education and/or experience equivalent to “1” above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The New York City Campaign Finance Board manages New York City’s small donor democracy program and educates and engages voters via NYC Votes. The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is the centerpiece of this progress.
We eliminate barriers to participation by providing access to the resources New Yorkers need to vote or run for office and amplify the voices of small donors with New York City’s small donor democracy program.
We are dedicated to making New York City’s local democracy more open, transparent, and equitable. You would be working with a team that is mission-driven and committed to continuous improvement.
The Office of People Operations delivers HR solutions to the agency as the liaison to external city government oversight for succession planning, payroll management, and policy implementation. The Deputy Director of Payroll & Timekeeping will report to the Chief People Officer and will be part of a dynamic, service-oriented team responsible for developing and executing human capital strategies and initiatives to support the agency.
The Associate Director of Payroll, Timekeeping & Benefits will spearhead CFB’s payroll operations and functions including ensuring compensation and data accuracy, serve as the department’s Security Officer, provide assistance and training to staff, revise and recommend payroll best practices and policies, and supervise the People Operations Generalist.
Responsibilities include, but are not limited to:
Payroll, Timekeeping & Benefits Operations
- Serve as the agency’s main point of contact for payroll and timekeeping; handle all aspects of payroll administration (e.g. accurate and timely processing, direct deposits, employee-requested payroll deductions, process and prepare agency biweekly and supplemental agency payroll; troubleshoot discrepancies, prepare verifications, and other related inquiries) and coordinate with Chief People Officer for review and authorization.
- Manage the daily operations and functions of the payroll department, ensuring compliance with FISA OPA and DCAS regulations.
- Supervise the People Operations Specialist/Timekeeper.
- Process collective bargaining agreement increases (longevity differentials, service increments, and recurring increments, etc.) and MPOs for all union, original jurisdiction, and managerial employees; ensure employee pay rates and additions to gross are current and accurate.
- Review and coordinate all personnel actions including new hires or appointments, promotions, transfers, office and payroll title changes, data changes, and documented leave requests.
- In the absence of the Timekeeper, facilitate New Employee Orientation.
- Oversee the Payroll email inbox and respond to employees’ payroll inquiries.
- Prepare managerial lump sum payments (MLSP) for Comptroller audit.
- Process and monitor leave of absence including FMLA, PFL, PPL, LWOP, bereavement, jury duty, and excused absences, amongst other leaves; prepare leave memos and letters.
- Generate confidential reports from New York City Personnel databases including NYCAPS, CHRMS, PI, and PMS.
- Ensure employee beneficiaries and emergency contact information is updated in NYCAPS/ESS.
- Assist with benefits enrollment, open enrollment, and benefits-related inquiries.
- Perform staff transfers utilizing NYCAPS, PMS, and CITYTIME as needed.
- Perform CityTime entries including approver and schedule changes, overtime approvals, second-level approvals, and manual entries.
- Additional duties as assigned.
Compliance
- Monitor and ensure accuracy of employee leave accruals and usage; ensure leave documentation (sick, bereavement, etc.) is received and filed.
- Monitor agency weekly timesheets for completeness and track time usage and accruals for all employees.
- Monitor leave balances and ensure employees adhere to the excess leave policy; notify employees of excess leave balances and convert excess time as necessary.
- Review payroll reports such as the 160, 161, 700, and 320 and check to check reports regularly.
- Monitor overtime and compensatory usage and balances.
- Liaise with FISA OPA, DCAS, NYCAPS Central, and OLR regarding payroll and timekeeping issues; perform routine payroll audits and submit tickets to NYCAPS for corrections, if necessary.
- Maintain an accurate and secure accounting of employee records with the highest degree of confidentiality.
- Promote HR policies, programs, and initiatives; recommend payroll best practices and policy recommendations to ensure the agency remains compliant with City regulations.
- Perform pay audits to determine under/overpayments and take corrective actions as necessary, including issuing pay, draft overpayment letters, enter overpayment deductions, and complete stop/reversal payments.
- Process Workers' Compensation transactions; review and research payroll and personnel information, prepare appropriate forms and memos; liaise with the Office of Labor Relations.
- Ensure the employee handbook with updated payroll and time and leave policies; facilitate routine training for the agency on payroll-related topics.
- Prepare visuals, and training guides, and facilitate payroll-related training for the agency.
- Additional duties as assigned.
ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES & OTHER BEHAVIORS (KSAOs)
We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.
Knowledge
- Demonstrated knowledge and experience utilizing City HRIS and Payroll platforms including PMS, RDMS, NYCAPS, CHRMS, PI, PRIZE, and Citytime, required.
- Knowledge of city personnel policies, and procedures including collective bargaining, negotiations, and payroll policies.
- Knowledge of people operations (HR) best practices and trends.
- Knowledge and experience in implementing and drafting agency-wide policies.
- Knowledge of local, federal, and state employment laws.
- Knowledgeable in program and project development.
Skills
- Advanced proficiency in Microsoft platforms.
- Exceptional time management skills with a proven ability to meet deadlines.
- Superior interpersonal skills including patience and ability to work well with staff at all levels and functions including demonstrated skill in conflict resolution.
- Strong communicator and collaborator who can adapt to a variety of work styles.
- Exceptional analytical, problem-solving, customer service, and communication/presentation skills (both verbal and written).
- Experience in team building at all levels of an organization; willing and able to build intra and inter-agency relationships.
- Strong work ethic and meticulous attention to detail.
- Excellent analytical skills, good reasoning abilities, and execution of sound judgment.
- Experience presenting to Senior Leadership and external stakeholders.
- Demonstrated commitment to the principles of equal opportunity, diversity, inclusion, and intersectionality in the workplace.
Abilities
- Ability to analyze data and create complex formulas and visualizations.
- Demonstrated ability to meet deliverables in a complex and matrixed environment.
- Demonstrated ability to apply design and strategic thinking to resolve complex business problems.
- Ability to supervise, lead, and coach a team or individually execute complex projects.
- Ability to balance cross-functional business processes and to work effectively in a matrixed environment.
- Ability to maintain a high level of confidentiality.
- Demonstrated ability to lead multi-disciplinary projects from start to finish working with stakeholders to plan requirements, manage project schedules, identify risks, and communicate clearly with cross-functional partners.
- Ability to effectively interface with all levels of the organization to conduct one-on-one meetings and meetings with wider audiences.
- Demonstrated management and leadership experience with different stakeholders and broad constituencies.
Other
- 4 - 5 years of progressive city payroll experience preferably as a Senior Payroll & Timekeeper or Business Partner.
- 2-3 years of supervisory experience.
- 3 years of experience driving and implementing payroll best practices.
- 2-3 years of experience using various types of data sources, formats, and tools, such as spreadsheets, databases, and dashboards.
- Experience in program/project development, workforce development, and recruitment.
- Experience performing data entry and processing high volumes of information and the ability to work on multiple projects concurrently.
- Demonstrated commitment to the principles of equal opportunity, diversity, inclusion, and intersectionality in the workplace.
Additional Information
The City of New York provides generous medical benefits (including dental and vision through respective unions or funds), retirement, tuition reimbursement, and additional ancillary benefits. CFB offers a flexible and hybrid work schedule, opportunities for career development, learning & development (leadership training, coaching), wellness programs, and much more!
The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact access@nyccfb.info or (212) 409-1800.
How to Apply
All applicants must apply through NYC Government Jobs | Explore Careers | City of New York (https://cityjobs.nyc.gov/)
- Please search and apply to the job ID number listed above.
- Resume and cover letter are required for consideration.
- Note that only applicants under consideration will be contacted.
For more information on careers with the NYC Campaign Finance Board visit our website at https://www.nyccfb.info/ to access the full listing of job opportunities and to learn more about our agency.
Qualifications
1. A bachelor’s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or
2. A four-year high school diploma or its educational equivalent and five years of experience as described in “1” above; or
3. Education and/or experience equivalent to “1” above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Source : City of New York
