AVP of Accounting (On Site) - Rio Grande Credit Union

Job Title: AVP of Accounting

Department: Accounting

Reports To: Chief Financial Officer

FLSA Status: Exempt

Grade: 13

Summary

The AVP of Accounting works closely with the Chief Financial Officer (CFO) and is responsible for ensuring that the Credit Union’s Accounting Department runs smoothly and efficiently by establishing and maintaining the fiscal record keeping system by utilizing generally accepted accounting principles, adhering to tax laws and regulatory compliance to properly reflect the financial position of the Credit Union, and ensuring department activities run smoothly and efficiently. Create an environment and culture to make members dreams come true.

Essential Duties and Responsibilities include the following. Other duties may be assigned. This job description in no way implies that the duties listed here are the only ones that the employee can be required to perform. The employee is expected to perform other tasks, duties and trainings as dictated by their manager.

Accounting Department Management

• Oversee the Accounting Department through the Accounting Manager along with other areas of responsibility by establishing and maintaining the Credit Union’s fiscal record keeping system by utilizing generally accepted accounting principles, adhering to tax laws and regulatory compliance to properly reflect the financial position of the Credit Union.
• GAAP adherence and compliance.
• Oversee the preparation of financial reports timely and accurately.
• Prepare Monthly Board/ALCO Package requirements pertaining to Finance.
• Oversees the review of monthly expenses to assure proper General Ledger and Budget classification.
• Lead the Branch Accounting vision.
• Performs Profitability Modeling – Department, LOBs, and Systems.
• Manage the preparation, review, presentation, and tracking of the budgeting process.
• Identifies variance between the accepted annual budget and actual performance.
• Periodic review of financials for accuracy and variances.
• Manage cash, liquidity, and interest rate risk assumptions.
• Oversee financial audits and regulatory exams.
• Oversee the CU’s reserve accounts like ALLL/ CECL and Claims.
• Keeps up to date on Laws, Regulations, Policies, GAAP, Regulatory Handbooks, SOPs that effect position and Department.
• Oversees, gathers, and calculates data associated with the preparation of various routine and special financial statements and reports; reviews documentation for accuracy and completeness; highlights critical areas of the documentation for management’s review; and presents and explains reports and documentation to Senior Management.
• Assists in preparation of annual budget projections based on input from executives; reviews expenditures to ensure compliance with budgets; and notifies appropriate executive(s) in the event expenditures exceed budgets.
• Responds to inquiries or refers inquiries to the appropriate department or person and exhibits the necessary follow through with customers and/or staff involved. Provides supervision and support to all areas of the department where service or assistance is needed; oversees activities of assigned department personnel.
• Assists other branch and department offices in resolving accounting inquiries and providing staff support and participates in various internal committees assigned by Senior Management.
• Assist CFO with Strategic Planning, Implementation, and Measurement.
• Assist CFO with Investment pre- and after-purchase analysis.
• May perform managerial duties in the absence of the Chief Financial Officer and is expected to provide leadership, training, and guidance to less experienced staff members.
• Provides indirect supervision and oversight to the following accounting functions, including, but not limited to:
  1. Accounts Payable/Receivable.
  2. Development and implementation of systems and procedures to maintain proper financial records.
  3. General Ledger Accounts
  4. Investment Accounting and Analysis
  5. Asset/Liability Management assumptions
  6. Company Credit Card
• Consistently applies superior decision making techniques pertaining to inquiries, approvals, and requests as they apply to existing policies and procedures, keeping within assigned approval limits and using these instances as learning tools for employee development.
• Assumes responsibility for special projects, and gathers data and prepares reports for Senior Management, audits, and other personnel.
• Develops, implements, and monitors accounting policies, processes, practices and internal controls; establishes and maintains accounting, and fiscal controls and the preparation and interpretation of internal and external financial reports; conducts business line and department profitability analysis; and, assists in the calculation and methodology of the Credit Union’s allowance for loan and lease losses (ALLL) and current expected credit losses (CECL).
• Preparation of all regulatory filings including Credit Union’s quarterly Call Reports, which includes preparing reports and processes and providing direction for accounting staff to assist with preparing assigned schedules. Tax filings, in addition to other reports for other regulatory agencies.
• Assists the Chief Financial Officer in implementing cost controls for the department and monitors expenses to ensure compliance with budget.
• Create and present Ad Hoc reports.
• Manage positive peer/colleague relationships.
• Monitors staff in daily tasks, operations, and quality control, and ensures the organization of assigned areas of the department, coordinating available resources (e.g., staff, materials, etc.) for maximum results.
• Assures compliance with all Credit Union policies, procedures and processes, and all applicable state and federal Credit Union laws, rules, and regulations, and adheres to Bank Secrecy Act (BSA) responsibilities that are specific to the position.

Executive Management

• Work with Senior Management to develop, implement, and manage department strategic plans, budget and policies in relation to the overall goals of the Credit Union
• Correct and minimize findings from various internal and external audits and exams to maintain high compliance standards
• Develop, implement, and manage department process improvements, service level standards, projects, risk assessments and departmental goals consistent with overall Credit Union strategic initiatives
• Act as a primary liaison with third party vendors and assist with vendor management, including but not limited to, collecting due diligence, negotiating contracts and monitoring vendor performance and costs
• Compile and report department metrics for Senior Management
• Oversee service level reporting, procedures, facility maintenance, and security for branches and branch support

Supervisory

• Responsible for the direct supervision, hiring, training, development, timecard, performance reviews, huddles, and one-on-one coaching meetings of department staff.
• Mentor, coach and train employees in a psychological safe environment
• Monitor and analyze staff performance including, quality of service, transaction volume, errors, and member wait time. Uses this information to make appropriate staffing and service recommendations.
• Review and recommend process changes to increase efficiency and better serve the member
• Participate in community and RGCU outreach/events
• Act as a back up to staff when needed

Member Service

• Come to work every day with a member focused, passionate, and dedicated mindset
• Approach every member situation from a caring, helpful, and open-minded position
• Proactively approach issues and offer creative solutions that will make doing business with RGCU easier
• Assists in any other areas as directed by Senior Management and/or President/CEO.
• Report all suspicious activity to the Risk Management department via the compliance group email

Supervisory Responsibilities

Directly supervises the Accounting Department and Payments Department. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; processing timecards; creating and managing schedules.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.

Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Decision-Making and Judgement - Collects and evaluates all relevant information prior to making job-related decisions. Presents well-considered alternatives when making recommendations. Makes decisions in a timely manner. Communicates with all affected parties prior to implementing decisions. Maintains appropriate, professional boundaries with all peers, subordinates, supervisors, managers, vendors, and guests. Understands what appropriate, professional boundaries are and models these boundaries to others.

Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals and complies with all Federal and State compliance policies.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Experience - 5 to 10 years related experience.

Education - 4-year college degree or specialized course of study OR 10 plus years related experience.

Language Skills

Ability to effectively present information and respond to questions from managers, members, and the general public.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully, an individual should have knowledge of Symitar software used to perform member transactions. Spreadsheet software and Word Processing software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger. The employee is frequently required to reach with hands and arms and talk or hear.

Work Environment

The work environme­­nt characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Rio Grande Credit Union is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.