Accounting Clerk - Crescent Hotels and Resorts
Santa Monica, CA
About the Job
Description
The stunning Hampton Inn Santa Monica is looking for a detailed oriented Accounting Clerk to join our team. In this role, you will verify, obtain approvals, pay all invoices from vendors and associates, and bill and collect all revenue owed to the hotel in an accurate, timely manner.
At Crescent Hotels & Resorts, we are a team of hospitality professionals that are deeply connected to & proud of the exceptional experiences we provide for our guests. More than that, we know our Associates are the shining stars of what we do!
We understand what it takes to be a part of something great. We will encourage you to bring your true self to work every day, we will celebrate you and we will cheer you on as you shine bright in your career journey. Whether it be our health & wellness programs, best in class learning and development or our travel discounts that ‘feed your inner explorer’, we work hard to create and deliver on what YOU need. We are ready for you to start your journey with us where You Belong. We Care. Shine Bright.
We are committed to providing you with :
• Highly competitive wages
• An exceptional benefit plan for eligible associates & your family members
• RSP/401K matching program
• Discounts with our Crescent managed properties in North America for you & your family members
What you will be doing:
+ Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
+ Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
+ Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
+ Handle all vendor inquiries and reconcile vendor statements.
+ Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
+ Interface checks and submit a log of all manual checks to the Director of Finance.
+ Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e., including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Director of Finance of any potential concern.
+ Post city ledger payments in property management system, reconcile, and bill all city ledger accounts. Perform follow-up billing, credit collection documentation, and inform Director of Finance of any potential uncollectible accounts.
+ Reconcile credit card back-up to General Cashier Summary and inform Director of Finance of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
+ Set up new accounts in accordance with the established credit policy.
+ Assist in reconciling open account status items.
+ Input General Cashier Summary and maintain binder.
+ File and distribute credit card cancellations, bulletins, and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.
+ Comply with attendance rules and be available to work on a regular basis.
+ Perform any other job-related duties as assigned.
What is required:
+ Two years of accounting experience is required.
+ Hotel accounting experience is strongly desired.
+ Must have the ability to communicate in English.
+ Must be willing to “pitch-in” and help co- workers with their job duties and be a collaborator.
+ Strong organizational skills with attention to detail.
+ Ability to compile facts and figures.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
The stunning Hampton Inn Santa Monica is looking for a detailed oriented Accounting Clerk to join our team. In this role, you will verify, obtain approvals, pay all invoices from vendors and associates, and bill and collect all revenue owed to the hotel in an accurate, timely manner.
At Crescent Hotels & Resorts, we are a team of hospitality professionals that are deeply connected to & proud of the exceptional experiences we provide for our guests. More than that, we know our Associates are the shining stars of what we do!
We understand what it takes to be a part of something great. We will encourage you to bring your true self to work every day, we will celebrate you and we will cheer you on as you shine bright in your career journey. Whether it be our health & wellness programs, best in class learning and development or our travel discounts that ‘feed your inner explorer’, we work hard to create and deliver on what YOU need. We are ready for you to start your journey with us where You Belong. We Care. Shine Bright.
We are committed to providing you with :
• Highly competitive wages
• An exceptional benefit plan for eligible associates & your family members
• RSP/401K matching program
• Discounts with our Crescent managed properties in North America for you & your family members
What you will be doing:
+ Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
+ Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
+ Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
+ Handle all vendor inquiries and reconcile vendor statements.
+ Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
+ Interface checks and submit a log of all manual checks to the Director of Finance.
+ Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e., including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Director of Finance of any potential concern.
+ Post city ledger payments in property management system, reconcile, and bill all city ledger accounts. Perform follow-up billing, credit collection documentation, and inform Director of Finance of any potential uncollectible accounts.
+ Reconcile credit card back-up to General Cashier Summary and inform Director of Finance of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
+ Set up new accounts in accordance with the established credit policy.
+ Assist in reconciling open account status items.
+ Input General Cashier Summary and maintain binder.
+ File and distribute credit card cancellations, bulletins, and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.
+ Comply with attendance rules and be available to work on a regular basis.
+ Perform any other job-related duties as assigned.
What is required:
+ Two years of accounting experience is required.
+ Hotel accounting experience is strongly desired.
+ Must have the ability to communicate in English.
+ Must be willing to “pitch-in” and help co- workers with their job duties and be a collaborator.
+ Strong organizational skills with attention to detail.
+ Ability to compile facts and figures.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Source : Crescent Hotels and Resorts
