Accounting Clerk - Tohono O'odham Nation

The position is located in Sells, AZ.

Position Summary:

Under close supervision, computes, classifies, records, and verifies numerical data for use in maintaining accounting records.

The work is normally reviewed in progress and upon completion of each assignment to ensure accuracy, timeliness, and conformance to established standards; most aspects of the work tasks are covered by detailed instructions or procedures.

Essential Duties and Responsibilities (Depending on area of assignment, incumbent may not be required to perform some of the duties listed below):

• Accurately, codes, scans and indexes data for input to financial data processing system, according to policies and procedures.
• Receives, reviews and sorts documents, such as invoices and checks, substantiating financial transactions.
• Verifies and posts financial transactions, such as funds received and disbursed, budgets, budget modifications or related information, according to established policies and procedures.
• Prepares vouchers, invoices, checks, account statements, reports, and other records within established time frames; reviews and checks information for accuracy.
• Reconciles bank statements as required.
• Reconciles report discrepancies and problems.
• Assists departments with questions regarding their accounts.
• Photocopies, collates, and distributes documents; scans various documents into electronic filing system.
• Prepares outgoing correspondence, including emails, faxes, and memos; creates spreadsheets and enters information into databases to meet reporting requirements.
• Maintains inventory of office supplies and equipment; performs minor maintenance and repairs; arranges for equipment maintenance and repair.
• Works closely with Grants and Contracts and Property and Supply staff.
• Performs other job-related duties as assigned and contributes to a team effort.

Knowledge, Skills, and Abilities:

• Knowledge of the Tohono O'odham culture, customs, and traditions.
• Knowledge of applicable federal, state, tribal laws, regulations and requirements.
• Knowledge of accounting practices, policies, procedures, and reporting requirements.
• Knowledge in electronic filing systems and scanners.
• Skill in providing superior customer service to external and internal customers.
• Skill in operating various word-processing, spreadsheets, and database software programs.
• Skill in preparing, reviewing, and analyzing operational and financial reports.
• Skill in operating faxes, scanners, copiers and electronic filing systems.
• Ability to establish and maintain positive and effective working relationships with other employees, and the general public.
• Ability to carry out instructions furnished in verbal or written format.
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to exercise independent judgement.
• Ability to handle multiple tasks and meet deadlines.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Ability to maintain privileged and confidential information.
• Ability to work extended hours and various work schedules.

Minimum Qualifications:

High School Diploma or General Education Diploma and three years' work experience in accounting or bookkeeping, or an equivalent combination of training, education, and work experience, which demonstrates the ability to perform the duties of this position.

Licenses, Certifications, Special Requirements:

• Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
• May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).
• If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.
• Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand and sit; walk; use hands to finger, handle, or feel; reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.