Accounting Manager/Accounts Receivable - Astrix Technology
Red Bank, NJ
About the Job
ACCOUNTING MANAGER/ACCOUNTS RECEIVABLE-REMOTE ROLE
SUMMARY
The Accounting Manager/Accounts Receivable role is responsible for the entity’s Accounts Receivable to cash cycle and being an individual contributor of the month end close for the entity’s business units consisting of Staffing and Consulting services in a multi-currency environment.
The successful individual will be a member of the CFO team responsible for delivering accurate monthly and yearly financials to the Board of Directors.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Duties include but are not limited to the following:
+ Month end close responsibilities include revenue accruals, expense allocations over contract period,
various other month end expense accruals and supporting the month end close deliverables.
+ Setting up customer invoicing instructions to ensure invoices are emailed to proper parties.
+ Follow up on any unapproved timecards to obtain client approval of reported timecard hours.
+ Uploading invoices to client portals.
+ Executing the technical process of exporting the weekly invoices created in the time-card collection system to Net Suite and reconciling and quality control checking the data between the two systems.
+ Month end reconciliation of invoicing totals by employee between time-card collection system and Net Suite/researching and resolving variances.
+ Applying cash receipts from client remittance advices.
+ Researching and resolving customer payments, processing credits and debit memos.
+ Researching source data for hours reported in vendor management systems.
+ Accounts receivable customer collections for US and Europe customers in various currencies – USD, EUR, GBP, CAD.
+ Emailing customers statements and dunning notices.
+ Communication and follow up with customers to address status of open invoices and balances via email, phone calls and teams’ meetings.
+ Tracking status of customer communication on status of open invoices and executing follow up to achieve payment.
+ Completing new vendor account set up for customers including completing ACH forms/entering data in customer portals/responding to various customer inquiries.
+ Weekly reporting of summary and detailed accounts receivable aging reports by business unit by customer for all open invoices with status of customer follow up.
+ Weekly reporting of cash receipts by customer by day.
+ Providing contracts, invoices, cash remittance details and timecard support for various audits.
+ Sales tax filings.
+ Annual reporting for taxes including processing 1099’s for vendors.
+ Quality control check work product and deliverables for accuracy.
+ Organized tracking of action items for follow up.
+ Responding to inquiries from leadership team, employees, team members and customers.
+ Collaboration with team members and regions to resolve any issues.
+ Managing, mentoring, and providing direction to direct report.
+ Other tasks supporting the deliverables of the CFO Team.
+ Regular, predictable, and consistent attendance with ability to perform work and engage with team members and customers during business hours is an essential function of this position.
+ SUPERVISORY RESPONSIBILITIES
This position has supervisory responsibilities.
QUALIFICATIONS
EDUCATION and EXPERIENCE
Bachelor’s degree in accounting from four?year college or university
CERTIFICATES, LICENSES AND REGISTRATIONS
Certified Public Accountant is preferred
REQUIRED KNOWLEDGE, SKILLS, ABILITIES
+ Experienced Net Suite user in a multi-currency environment.
+ Experience being a valued individual contributor for month end close process.
+ Experience uploading invoices to customer portal and using vendor management systems.
+ Proven record to successfully multitask to produce deliverables.
+ Proficient with Outlook, Teams meetings, sharing Teams files, advanced excel and word skills.
+ Being responsive to team members, customers, and leadership team.
+ Excellent time management and task prioritization abilities.
+ Critical thinking and problem-solving skillset.
+ Excellent communication skills providing detailed information.
+ Quality control review of work product.
+ Ability to thrive in a fast?paced environment including being responsive to emails.
+ Prioritizing deliverables so that other team members have information they need to perform their tasks.
+ Self–motivated learner.
+ Ability to quickly become an expert.
+ Strong aptitude for technology.
+ Possess solid logic, writing and language skills.
+ Be detailed and organized with excellent follow up skills.
WORKING CONDITIONS
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the associate is regularly required to sit; use hands to finger, handle or feel. The associate is occasionally required to stand; walk; talk or hear; climb or balance; stoop, kneel, crouch or crawl; reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT
This role is expected to work from home.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
SUMMARY
The Accounting Manager/Accounts Receivable role is responsible for the entity’s Accounts Receivable to cash cycle and being an individual contributor of the month end close for the entity’s business units consisting of Staffing and Consulting services in a multi-currency environment.
The successful individual will be a member of the CFO team responsible for delivering accurate monthly and yearly financials to the Board of Directors.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Duties include but are not limited to the following:
+ Month end close responsibilities include revenue accruals, expense allocations over contract period,
various other month end expense accruals and supporting the month end close deliverables.
+ Setting up customer invoicing instructions to ensure invoices are emailed to proper parties.
+ Follow up on any unapproved timecards to obtain client approval of reported timecard hours.
+ Uploading invoices to client portals.
+ Executing the technical process of exporting the weekly invoices created in the time-card collection system to Net Suite and reconciling and quality control checking the data between the two systems.
+ Month end reconciliation of invoicing totals by employee between time-card collection system and Net Suite/researching and resolving variances.
+ Applying cash receipts from client remittance advices.
+ Researching and resolving customer payments, processing credits and debit memos.
+ Researching source data for hours reported in vendor management systems.
+ Accounts receivable customer collections for US and Europe customers in various currencies – USD, EUR, GBP, CAD.
+ Emailing customers statements and dunning notices.
+ Communication and follow up with customers to address status of open invoices and balances via email, phone calls and teams’ meetings.
+ Tracking status of customer communication on status of open invoices and executing follow up to achieve payment.
+ Completing new vendor account set up for customers including completing ACH forms/entering data in customer portals/responding to various customer inquiries.
+ Weekly reporting of summary and detailed accounts receivable aging reports by business unit by customer for all open invoices with status of customer follow up.
+ Weekly reporting of cash receipts by customer by day.
+ Providing contracts, invoices, cash remittance details and timecard support for various audits.
+ Sales tax filings.
+ Annual reporting for taxes including processing 1099’s for vendors.
+ Quality control check work product and deliverables for accuracy.
+ Organized tracking of action items for follow up.
+ Responding to inquiries from leadership team, employees, team members and customers.
+ Collaboration with team members and regions to resolve any issues.
+ Managing, mentoring, and providing direction to direct report.
+ Other tasks supporting the deliverables of the CFO Team.
+ Regular, predictable, and consistent attendance with ability to perform work and engage with team members and customers during business hours is an essential function of this position.
+ SUPERVISORY RESPONSIBILITIES
This position has supervisory responsibilities.
QUALIFICATIONS
EDUCATION and EXPERIENCE
Bachelor’s degree in accounting from four?year college or university
CERTIFICATES, LICENSES AND REGISTRATIONS
Certified Public Accountant is preferred
REQUIRED KNOWLEDGE, SKILLS, ABILITIES
+ Experienced Net Suite user in a multi-currency environment.
+ Experience being a valued individual contributor for month end close process.
+ Experience uploading invoices to customer portal and using vendor management systems.
+ Proven record to successfully multitask to produce deliverables.
+ Proficient with Outlook, Teams meetings, sharing Teams files, advanced excel and word skills.
+ Being responsive to team members, customers, and leadership team.
+ Excellent time management and task prioritization abilities.
+ Critical thinking and problem-solving skillset.
+ Excellent communication skills providing detailed information.
+ Quality control review of work product.
+ Ability to thrive in a fast?paced environment including being responsive to emails.
+ Prioritizing deliverables so that other team members have information they need to perform their tasks.
+ Self–motivated learner.
+ Ability to quickly become an expert.
+ Strong aptitude for technology.
+ Possess solid logic, writing and language skills.
+ Be detailed and organized with excellent follow up skills.
WORKING CONDITIONS
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the associate is regularly required to sit; use hands to finger, handle or feel. The associate is occasionally required to stand; walk; talk or hear; climb or balance; stoop, kneel, crouch or crawl; reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT
This role is expected to work from home.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Source : Astrix Technology