Accounts Payable Associate at Vaco, LLC
Louisville, KY
About the Job
Accounts Payable Associate
Role ResponsibilitiesMaintain a monthly payment file of all reoccurring items to ensure timely and accurate payments for pre-arranged commitments
Maintain the Oracle Accounts Payable module in conjunction with both firm and accounting rules and regulations
Create reporting for Accounts Payable in Microsoft Excel/Access and Oracle/Hyperion as required
This should include statistical analysis to improve the process
Gather information and process changes for re-forecast/budget of revenue and expenses
Gather information related to annual reporting, including 1099/taxes etc.
Assist external auditors as requests and questions arise
Review possibility for efficiencies and electronic receipt of invoicing and payments
Review daily purchase orders that are likely to become liabilities for proper approval and coding in cooperation with the Purchasing Manager
Review invoices for payment in Accounts Payable that may become company Fixed Assets for proper approval and coding in cooperation with the Accounts Payable Manager
Anticipate effects of changes on the business and keep business managers and Accounting and Finance managers informed of new and changing issues
Experience / Competences:
EssentialStrong attention to detail
Ability to work as a team as well as independently
Proactive and shows initiative in completing projects/tasks with little supervision
Ability to interact with all levels of staff including senior management
Ability to prioritize and multi-task workload
Strong interpersonal skills
Strong oral and written communication skills
Excellent organizational and time management skills
DesiredStrong Microsoft Skills – Excel, required, Access and Word
Working knowledge of Oracle and Hyperion
Bachelor’s degree in accounting or business
2-3 years of accounting experience
1-3 years of financial analysis
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
Role ResponsibilitiesMaintain a monthly payment file of all reoccurring items to ensure timely and accurate payments for pre-arranged commitments
Maintain the Oracle Accounts Payable module in conjunction with both firm and accounting rules and regulations
Create reporting for Accounts Payable in Microsoft Excel/Access and Oracle/Hyperion as required
This should include statistical analysis to improve the process
Gather information and process changes for re-forecast/budget of revenue and expenses
Gather information related to annual reporting, including 1099/taxes etc.
Assist external auditors as requests and questions arise
Review possibility for efficiencies and electronic receipt of invoicing and payments
Review daily purchase orders that are likely to become liabilities for proper approval and coding in cooperation with the Purchasing Manager
Review invoices for payment in Accounts Payable that may become company Fixed Assets for proper approval and coding in cooperation with the Accounts Payable Manager
Anticipate effects of changes on the business and keep business managers and Accounting and Finance managers informed of new and changing issues
Experience / Competences:
EssentialStrong attention to detail
Ability to work as a team as well as independently
Proactive and shows initiative in completing projects/tasks with little supervision
Ability to interact with all levels of staff including senior management
Ability to prioritize and multi-task workload
Strong interpersonal skills
Strong oral and written communication skills
Excellent organizational and time management skills
DesiredStrong Microsoft Skills – Excel, required, Access and Word
Working knowledge of Oracle and Hyperion
Bachelor’s degree in accounting or business
2-3 years of accounting experience
1-3 years of financial analysis
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
