Accounts Payable Coordinator at Hispanic Association of Colleges and Universities

SUMMARY

Reporting to the Director of Finance and Accounting, the Accounts Payable Coordinator has overall responsibility for accounts payable, assigned accounting tasks, and associated analysis and report preparation.

BENEFITS

• HACU offers a friendly work environment and a generous company-paid benefits plan. Compensation is commensurate with qualifications and experience.
• 15 company paid holidays.
• Employer-paid Group-Term Life, AD&D, Long-Term and Short-Term Disability benefits
• Generous employer-paid contributions toward healthcare plan expense 403(b), employer contributions (no match required) starting at six months of service.
• Employee Assistance Program
• Optional dental, vision, legal, identity protection, accident, cancer, hospital indemnity, and dependent life insurance plans.

EDUCATION and/or EXPERIENCE

• Associate's degree from an accredited college or university, preferably in accounting, finance, economics, or related field required; or technical degree or certification from an accredited college or university and at least one year of related experience.
• Non-profit sector experience preferred, but not required
• Proficiency in Microsoft Office Suite or related software as well as other accounting software programs, especially Excel.
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively respond to questions from management, staff, and vendors.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills for interacting with vendors and internal staff.
• Must be able to work independently with minimal supervision in a fast-paced environment handling multiple projects with competing deadlines and be results-oriented.
• Ability to work with mathematical concepts and apply concepts such as fractions, percentages, and ratios to practical situations.
• Commitment to maintaining confidentiality of all financial data

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Works collaboratively and strategically in a team environment with all levels of professional, technical, and administrative staff to ensure the fulfillment of HACU's mission, goals, and objectives.
• Process disbursements to vendors based on reconciliation of invoices, purchase orders and receiving documents.
• Review purchase requisitions to ensure general ledger and budget codes are appropriate for the item(s) being purchased.
• Prepare all remittance information to be sent with each payment.
• Ensures that necessary information is maintained to ascertain which vendors are subject to 1099 reporting and generating 1099 forms.
• Maintain American Express card records and post transactions to the general ledger.
• Prepares monthly, quarterly, and annual fiscal reports required by grants and contracts.
• Responsible for setting up individuals in accounting software and training users.
• Assists with annual audit.
• Other duties as assigned by immediate supervisor or senior management.
• Works closely with Student Services Department on the printing and distribution of scholarship checks.
• Closes PO's monthly.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

PHYSICAL DEMANDS & WORK ENVIRONMENT

• Employee will work a standard of 40 hours a week; however, longer hours may be necessary at times.
• Development activities, Conferences and events may take place in hotel and/or convention center settings and require longer hours of work on a constantly changing schedule, including work on weekends and evenings.
• Working conditions are in an office environment.
• Occasionally moves items weighing up to 10 pounds.
• Occasionally move about the office
• Constantly operates a computer and other office productivity machinery.
• Positions self to perform essential functions of the job in an office setting.
• Must be able to remain in a stationary position.
• Maintains and ensures security of HACU-issued equipment, software, data, and supplies.
• Must be able to pass a criminal background check.

REASONABLE ACCOMMODATION

In accordance with the ADA and other applicable laws, reasonable accommodation will be made to enable a qualified individual with a disability to perform the essential functions of the job.

Relocation assistance is not available for this position.

EEO STATEMENT

The Hispanic Association of Colleges and Universities (HACU) believes that equal opportunity for all employees and applicants is important for the continuing success of our organization. As an equal opportunity employer, HACU is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. HACU will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics. If you are interested in applying for employment and need special assistance or accommodation to apply for a posted position, contact our Human Resources department via phone at 210-576-3216 or via email at jobs@hacu.net.

For HACU's full Equal Opportunity Policy Statement, click here.

ADA STATEMENT

The Hispanic Association of Colleges and Universities (HACU) is committed to the full inclusion of all qualified individuals. Consistent with the Americans with Disabilities Act (ADA), the HACU will provide reasonable accommodation when requested by a qualified applicant or employee, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed during the application process, please email jobs@hacu.net. For more information regarding the Americans with Disabilities Act, click here.

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