Accounts Payable Data Clerk - Yona Solutions

The Accounts Payable Data Clerk will work as support to the accounting department. This role will keep financial and business transaction data up-to-date and prepare reports to ensure accurate accounting records while applying acceptable accounting practices. This position will report to the Controller.

ESSENTIAL JOB FUNCTIONS include the following.  Other duties may be assigned.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·        Process invoices, expense reimbursements, and various bills in two invoice platforms (Bill.com & Centime) for 5 entities.

·        Properly code invoice details such as GL account, location, & region while monitoring OCR coding.

·        Monitor multiple A/P email inboxes and respond to vendor & employee requests in a timely and professional manner.

·        Request and reconcile vendor statements, requesting any missing invoices as needed.

·        Run A/P aging comparisons across different platforms to ensure all invoices are accounted for.

·        Set up new vendor profiles in NetSuite.

·        Run customer reports in procurement platform (DSSI) and research invoices as needed.

·        Manage and send automated emails to vendors in request of monthly invoices.

·        Retrieve invoices directly from select vendor websites.

·        Prepare labels and tabs for monthly financial binders.

·        Prepare and mail bills or statements as needed.

·        Track, maintain, & analyze monthly vendor purchase volumes.

·        Review and resolve purchase order, contract, invoice, or payment discrepancies.

·        Ensure credit memos are accounted for and properly applied.

·        Process, scan, and forward mail as needed.

·        Maintain historical records by filing documents.

·        Protect organization’s value by keeping information confidential.

·        Update job knowledge by participating in educational opportunities.

·        Accomplish accounting and organization mission by completing related results as needed.

·        Communicate between various departments to ensure completion of tasks.

·        Interact appropriately with all personnel, guests, and vendors.

·        Comply with all industry, federal, and state guidelines pertaining to accounting practices.

·     Represent Yona Solutions in a positive manner; can follow oral instructions, is pleasant, tactful, courteous, and cooperative with supervisor, co-workers, residents, and client staff. 

·        Comply with all policies and procedures.

·        Perform other duties as directed.

EDUCATION and EXPERIENCE 

·        High school diploma or equivalent required; Associates or bachelor’s degree in accounting preferred.

·        At least two years of related experience required.

·        Prior ERP experience, preferably NetSuite.

·        Strong MS Excel skills.

KNOWLEDGE, SKILLS and ABILITIES which may be representative but not all inclusive of those commonly associated with this position.

·        Attendance and Punctuality – Must be able to be at work on time. Ensures work responsibilities are covered when absent; arrives at all shifts on time. Must be able to meet all other attendance standards and requirements.

·        Adaptability – must be able to function effectively in a fast-paced, rapidly growing, entrepreneurial environment.

·        Communication – must have strong verbal and written communication skills.

·        Language Ability – Must be able to read, write, and speak English as to be understood effectively by another individual. Must have the ability to follow oral and written instructions.

·        Reasoning Ability – Must be able to apply common sense understanding to day-to-day tasks.

·        Hygiene – Must be personally cleanly.

·        Customer and Personal Service – Must be pleasant, tactful, courteous.

·        Interpersonal – Must have the ability to cooperate with other employees.

·        Quality Management – Must be able to accomplish all responsibilities without supervision or other employee assistance after the training period is completed.

·        Dependability - Commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan. Must be a self-starter, have attention to detail, be a flexible team player with strong work ethics.

·        Professionalism - Treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions.

·        Must provide a criminal background check.

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