Accounts Payable Manager - RoomOne Solutions

About RoomOne Solutions

Ever heard of a PTAC?

No?

You actually see them all the time.

But don’t worry, you’re not alone.

A “PTAC,” or Packaged Terminal Air Conditioner, is the in-wall AC unit you most commonly see below the window in your hotel room. At RoomOne Solutions, we sell new and refurbished PTACs; manage the removal and installation of PTACs in the field; and refurbish used PTAC units to extend their useful life.

Our core customer market is hoteliers – ranging from the world’s largest brands to independent “mom and pop” small-business owners. Additionally, we also support residential homeowners, as well as customers in managed care, multi-family housing, and dormitories.

The thing that makes us a little different is that we spend a lot of our time focused on refurbished PTACs. We obtain used PTACs from the field, refurbish them using Lean Manufacturing techniques and processes, and then sell them via online, call center, and enterprise channels. We do this at scale, with the mission of providing the lowest cost of conditioned air to the PTAC market.

About the Role

We’re seeking a detail-oriented and organized Accounts Payable (AP) Manager to join our finance team in Knoxville, TN. This role will focus on ensuring timely and accurate processing of vendor invoices, payments, and reconciliations, and assisting with general accounting duties. The AP Manager will play a key role in managing RoomOne Solutions' financial health by maintaining vendor relationships, verifying payment accuracy, and supporting the accounting team in day-to-day financial operations.

If you thrive in a fast-paced environment and enjoy working with numbers and processes, this could be the perfect fit for you.

What You’ll Be Doing

• Invoice and Payment Processing
  • Process vendor invoices, ensuring accuracy, proper coding, and timely entry into the ERP system.
  • Manage weekly payment runs, including checks, ACH, and wire transfers.
  • Ensure all payments are made on time while adhering to company policy and industry best practices.
• Vendor Account Management
  • Communicate with vendors to resolve discrepancies and ensure proper documentation for all transactions.
  • Maintain positive relationships with vendors by addressing inquiries and ensuring timely follow-up on outstanding issues.
• Reconciliation and Recordkeeping:
  • Reconcile vendor statements and AP sub-ledger with the general ledger to ensure accurate financial reporting.
  • Assist in month-end closing processes by preparing necessary reports and reconciliations.
• Data Entry and Documentation:
  • Accurately input financial data into the ERP system and maintain up-to-date files and records for all transactions.
  • Ensure adherence to internal controls and compliance with company policies for all AP processes.
• Supporting the Finance Team:
  • Collaborate with the finance team on special projects, audit preparation, and reporting requirements.
  • Assist with general accounting duties, including expense report processing and other ad hoc finance tasks.

About You:

To succeed in this role, you’ll need to be detail-focused, process-driven, and comfortable managing multiple priorities. We believe the ideal candidate will have the following characteristics:

• You notice the small details and take pride in getting things right the first time.
• You can handle multiple tasks at once without losing track of any critical steps.
• Tech-Savvy: You’re comfortable working with ERP systems, spreadsheets, and other financial tools.
• When discrepancies arise, you don’t just report them – you take the initiative to resolve them.
• You communicate well with others, whether it’s with your team or external vendors.

Qualifications:

While we aren’t rigid about qualifications, we think the following experiences and skills align with what we’re looking for:

• Experience in an accounts payable, accounting, or finance role.
• Proficiency in ERP systems, Excel, and other accounting software. Familiarity with general ledger functions is a plus.
• Ability to manage multiple vendor accounts and ensure accuracy in payment processing and recordkeeping.
• Excellent communication skills, with the ability to work effectively with internal teams and external vendors.

If you are qualified and interested, please apply by filling out the blanks on the right side of this page, and clicking "Submit Application."  We look forward to hearing from you and will be in touch with the "next steps."

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