Accounts Payable Representative - Lake Trust Credit Union

Accounts Payable Representative

More Than A Job!

Why do you work each day? To us, our jobs are not just something we do to make a living, it's a way to live. We work to support our members; whether celebrating moments of joy, finding a solution to an obstacle, or offering encouragement through a time of struggle. The worth of our work isn't measured in dollars and cents, it's seen in our communities and felt by the people who believe in us.

Benefits Include

• Financial wellbeing services
• 401(K) matching with up to 5% match
• Reduced health insurance
• Employee wellbeing services
• DE&I initiatives
• Work-life balance

Job Summary

This position is responsible for ensuring that credit union bills are properly approved and paid in a timely manner and that all payment types used to pay credit union expenses are properly approved, recorded in the Accounts Payable (A/P) system and posted to the correct general ledger accounts. It is also responsible for ensuring that an IRS W-9 form has been received and filed in Accounting for all vendors that we do business with and that 1099 MISC forms generated from the A/P system are correct and sent to vendors by the IRS deadline date. It also reconciles assigned general ledger accounts to supporting detail and processes WireXchange wire transfers.

What You'll Do

• Uploads vendor invoices into Prologue AP Workflow for approval by Managers
• Scans accounts payable invoices into the AP system to create checks for payment and/or create an ACH payments file for timely payments of vendor invoices.
• Ensure other vendor payment types (wire transfers, online payments, etc.) are properly approved and scanned into the AP system
• Ensures we receive IRS W-9 forms from all vendors we do business with
• At year-end generates 1099 MISC forms from the A/P system, verifies that the forms are correct, and mails them out to the vendor by the required date.
• Upon request, generate A/P reports for Managers or other staff members for vendor payment research purposes.
• Works with Managers to help resolve vendor payment issues.
• Provides vendor information for the credit union's 990 tax return.
• Provides information on vendors who received payments of $100,000 or more from the credit union for the Board of Directors Asset Protection Monitoring Report.
• Ensure all entries posted to the Suspense: Expense Checks general ledger account, clear out of the account in a timely manner and are posted to the correct general ledger expense account.
• Processes check requests and makes sure the form is properly approved and the correct general ledger expense account is used.
• Post DNA transactions to clear cash box one outages.
• Processes official check and money order stop payments.
• Prepare monthly reconcilements for various general ledger accounts; research and correct outstanding reconciling items.
• Prepares and posts month-end general ledger elimination entries for the Member Financial Services CUSO.
• Prepares month-end statements for the Member Financial Services CUSO.
• Assists with providing accounting information to our external auditors and our regulatory examiners.
• Prepare year-end financial statement footnotes for our external auditors.
• Prepare WireXchange wires for processing, verification and release.
• Participate in projects, duties and responsibilities as needed or assigned, activate, deactivate, maintain and/or replace all building access cards for employee, guests, auditors and/or cleaning crews according to procedures; work with business units for appropriate building keys and/or lock replacement; grant and maintain all alarm codes authority for employees.
• Serve as backup for related positions and duties as needed.
• Perform other duties and responsibilities as required or assigned

Knowledge, Skills and Abilities

• Uses judgment to determine whether to escalate concerns, problems or other issues to department management.
• Challenges assumptions to identify new alternatives for performing functions.
• Ability to gather data and when appropriate, analyze facts and data for solutions.
• Ability to work collaboratively and independently as appropriate in the accomplishment of work.
• Is resourceful in identifying sources of data and information and learns where to find the most relevant information for solving problems.
• Ability to analyze processes and determine the most effective ways to achieve operational excellence.
• Ability to perform work with limited supervision and handle basic issues and