Accounts Payable Specialist at Creative Financial Staffing

Accounts Payable Specialist

Position Overview:

Our client is seeking a detail-oriented and organized Accounts Payable Specialist to join their team. This individual will be responsible for handling invoicing related to their Con Edison contracts, ensuring accurate and timely submissions. The specialist will work closely with field personnel and the Project Manager to gather all necessary documentation and assist in the preparation and electronic submission of invoices through Con Edison’s payment system.

About the company:

• Family-owned company that has been in business for over 15 years.
• Strong leadership team.
• Commitment to their core values that is shown throughout their business.
• Opportunity for advancement – company is growing year over year.
• Competitive compensation & benefits package.

Responsibilities:

• Handle invoicing for multiple Con Edison contracts, ensuring compliance with contractual terms and deadlines.
• Collaborate with field personnel to collect required documentation such as work orders, timesheets, receipts, and any other necessary paperwork.
• Assist the Project Manager in preparing detailed invoices, ensuring accuracy and completeness.
• Submit invoices electronically through Con Edison’s payment system, maintaining meticulous records of all submissions.
• Track the status of submitted invoices and follow up as necessary to ensure timely payments.
• Reconcile invoice discrepancies and resolve issues in collaboration with the Project Manager and field teams.
• Maintain organized records of all invoices, supporting documents, and communications.
• Assist in any other duties related to accounts payable as needed.

Desired Qualifications:

• 1-3+ years of proven experience in accounts payable, invoicing, or a similar financial role.
• Some college experience is highly preferred.
• Familiarity with electronic payment and invoicing systems.
• Ability to manage multiple tasks and meet deadlines.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office, especially Excel and Word.