Accounts Payable Specialist - Alliance Defending Freedom

Everyone says they want to change the world. We’re looking for people who actually will.

Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please review our Statement of Faith and Doctrinal Distinctives. 

Accounts Payable Specialist

Alliance Defending Freedom is looking for a highly skilled Accounts Payable Specialist to join us in our Scottsdale, AZ office.  As an Accounts Payable Specialist, you are a vital part of the Finance team. In this role, you will report to the Accounts Payable Manager. Your primary responsibility will be to process accounts payable, ensuring timely vendor and team member disbursements. Additionally, you will be asked to assist with other finance-related tasks to support the team's goals and objectives.

Your Essential Responsibilities:

Accounts Payable Responsibilities:

• Providing excellent service to team members and internal stakeholders
• Receive and process invoices and internal payment requests to domestic and international vendors
• Review invoices for accurate coding, completeness, and proper authorization
• Research and resolve invoice discrepancies and issues
• Prepare and process checks, electronic fund transfers, and wires
• Monitor and respond to inquiries in the Accounts Payable inbox
• Properly set up vendors and maintain vendor records within the Accounts Payable system
• Generate reports and analyses related to accounts payable
• Prepare general ledger entries and assist in the month-end close process

Corporate Credit Card Program:

• Code domestic and international expense reports
• Collaborate with team members outside of Finance to resolve coding questions to ensure accurate expense reporting
• Ensure accuracy and adherence to internal policies, procedures, and regulatory requirements
• Assist cardholders with coding and documentation
• Prepare and complete data transfers from the expense system to the accounting system
• Assist with ongoing maintenance, including team member setup, resetting passwords, increasing limits, monitoring fraud, ordering new cards, and updating account codes and approvers

Other Responsibilities:

• Assist with team member training and orientation specific to ADF Finance processes and procedures
• Perform continuous evaluation of current processes and offer recommendations for process improvements
• You will be asked to perform related duties or special projects as assigned

Skills you need to succeed:

Demonstrated proficiency in:

• Microsoft Office suite, particularly Excel and Outlook
• Strong organizational, time management, and problem-solving skills
• Excellent communication and interpersonal skills

Ability to:

• Self-start with a demonstrated record of punctuality and dependability
• Manage all assignments with excellence
• Multi-task with strong attention to detail
• Work independently and across teams
• Maintain a high level of confidentiality

Education and/or experience:

• 3+ years of experience in accounting, accounts payable, or related field
• Experience with Concur and/or enterprise-level accounting software preferred

ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE

COMPENSATION AND BENEFITS PACKAGE, TOO? 

We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.