Accounts Payable Specialist- Vendor Management - Ledgent Finance & Accounting

Job Description:
Ledgent is currently partnering with a firm located in South Denver seeking a detail-oriented Accounts Payable Specialist focused on vendor management to join their team. In this role, you will oversee the setup of new vendors, manage W9s, handle remit and banking information changes, and ensure tax identification number (TIN) matching for compliance. The ideal candidate will have experience managing vendor data in an accounting system and a keen eye for accuracy and compliance with company and regulatory standards.

Key Responsibilities:

• Vendor Setup and Maintenance:
• Manage new vendor onboarding, including collection and verification of required documentation such as W9 forms.
• Ensure vendors are correctly set up in the accounting system, adhering to compliance and company standards.
• W9 Management:
• Collect, review, and maintain W9 forms for all vendors, verifying the accuracy of tax identification details and ensuring compliance with IRS regulations.
• Remit and Banking Information Management:
• Process remit address and banking information changes, maintaining strict controls to ensure accuracy and prevent fraudulent activity.
• Regularly review and update vendor payment information in the system.
• TIN Matching and Compliance:
• Perform TIN matching with IRS records to confirm accuracy of vendor tax information.
• Address TIN mismatches and work with vendors to resolve any discrepancies.
• Documentation and Compliance:
• Maintain up-to-date and accurate vendor records, ensuring secure storage of sensitive information.
• Collaborate with internal teams to ensure vendor data complies with company policies and industry regulations.
• Support:
• Assist with annual 1099 processing and reporting to ensure compliance with tax reporting requirements.
• Serve as a point of contact for vendor inquiries related to setup, payments, and documentation requirements.

Qualifications:

• High school diploma or equivalent; an associate's or bachelor's degree in accounting, finance, or a related field is preferred.
• 3+ years of experience in accounts payable, with a focus on vendor management and compliance.
• Familiarity with W9 forms, TIN matching, and vendor data management.
• Proficiency in accounting software and Microsoft Office, particularly Excel.
• Exceptional attention to detail, with strong organizational and problem-solving skills.
• Effective communication skills for interacting with vendors and internal stakeholders.

If you are highly organized, detail-focused, and have experience in vendor management, we invite you to apply for this Accounts Payable Specialist - Vendor Management position.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.