Accounts Payable Supervisor at Vaco, LLC
New York, NY
About the Job
Client: Building Management/Services Organization
Role: Accounts Payable Supervisor
Salary: $80,000 - $95,000/annually
Location: Long Island City, NY - *Hybrid following training/probationary period*
Responsibilities:
• Supervise and mentor accounts payable staff to ensure timely and accurate processing of invoices and payments.
• Review and approve invoices for payment, ensuring compliance with company policies and procedures.
• Manage vendor relationships and supplier portal, addressing any inquiries or disputes effectively and professionally.
• Oversee the reconciliation of accounts payable transactions and meet month-end closing deadlines.
• Prepare reports on accounts payable metrics, including aging analysis and cash flow forecasts.
• Coordinate with other departments to resolve issues related to invoicing or payment discrepancies.
• Ensure compliance with applicable laws and regulations and internal control procedures (ex
W-9, 1099’s, financial audit)
• Implement and maintain processes to improve the efficiency of the accounts payable function.
• Train new team members on policies, procedures, and systems.
Qualifications and Competencies:
• Bachelor’s degree in Finance, Accounting, or a related field required.
• Minimum of four years of corporate accounts payable experience, with at least two years in a supervisory role.
• Strong knowledge of accounting principles and practices.
• Proficiency in Tipalti and Netsuite, experience with ERP Systems is a plus.Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
Role: Accounts Payable Supervisor
Salary: $80,000 - $95,000/annually
Location: Long Island City, NY - *Hybrid following training/probationary period*
Responsibilities:
• Supervise and mentor accounts payable staff to ensure timely and accurate processing of invoices and payments.
• Review and approve invoices for payment, ensuring compliance with company policies and procedures.
• Manage vendor relationships and supplier portal, addressing any inquiries or disputes effectively and professionally.
• Oversee the reconciliation of accounts payable transactions and meet month-end closing deadlines.
• Prepare reports on accounts payable metrics, including aging analysis and cash flow forecasts.
• Coordinate with other departments to resolve issues related to invoicing or payment discrepancies.
• Ensure compliance with applicable laws and regulations and internal control procedures (ex
W-9, 1099’s, financial audit)
• Implement and maintain processes to improve the efficiency of the accounts payable function.
• Train new team members on policies, procedures, and systems.
Qualifications and Competencies:
• Bachelor’s degree in Finance, Accounting, or a related field required.
• Minimum of four years of corporate accounts payable experience, with at least two years in a supervisory role.
• Strong knowledge of accounting principles and practices.
• Proficiency in Tipalti and Netsuite, experience with ERP Systems is a plus.Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
