Accounts Payable Supervisor - Arizona Department of Economic Security

This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/6752741
Requisition Number:[ACCOU003291]{bind="text: RequisitionNumber()"
automation="requisition-number"}
Perform, organize, supervise and lead all Accounts Payable functions.
Ensure the accuracy and integrity of all requests for payments,
processing invoices, issuing payments in the form of checks and direct
deposits, maintaining vendor records, and organizing/maintaining all
records relating to the AP process. Perform root cause analysis to
identify barriers to timely and accurate output and formulate work plans
for resolution. Lead the development and growth of the Accounts Payable
division to maximize performance. Lead the coordination with Materials
Management department to improve processes and workflows and meet
payables deadlines.
Essential Functions / Major Responsibilities:
Under the supervision of the Assistant Controller and Controller:
- Perform and lead the day-to-day Accounts Payable function for Summit
Healthcare Association and all its subsidiaries
- Support the Controller and CFO in the management of accounts payable
and vendor relations
- Coordinate among the various department leads in obtaining
appropriate approval, documentation, etc. in accordance with Company
disbursement policies
- Facilitate, review and approve all payment processes
- Assist in the monthly reconciliation of invoice balances and
provides the necessary activity information regarding banking and
treasury
- Oversee the team in responding to vendor inquiries, with follow up
for inquiry resolution
- Ensure AP compliance with internal controls and procedures
- Ensure the maintenance of vendor records and update vendor master
data
- Ensure Accounts Payable staff is cross-trained and maintains desktop
procedures
- Maintain vendor invoice files paper or electronic
- Collects W9s and verifies tax IDs for vendors and generates 1099s
for IRS reporting and any other AP-related reporting requirements
including the annual financial audit
- Assist with monthly, quarterly review and annual audits including
vendor statement reconciliations
- Ability to frequently interact with Directors, Administrators, and
Physicians on payables related issues.
- Frequently attend or lead meetings with stakeholders to provide
information and develop the AP division
- Identify and manage implementation of internal controls to prevent
fraud and errors
- Display and promote proper etiquette and mannerisms that reflect the
Shine Behavior Standards.
- Promote Patient First, Quality & Safety, Accountability, Respect,
Communication and Teamwork as core values of the organization.
Supervisory Responsibility:
- Assume responsibility for all AP functions.
- Assume responsibility for quality & timeliness of AP output.
- Ensure all internal controls are followed.
- Monitor authenticity of vendors and payments.
- Oversee and direct the workload of the AP clerks and Accounting
Generalist.
- Perform annual evaluations of AP clerks and Accounting Generalist.
- Responsible for ensuring all SHINE standards and organization values
are adhered to by AP clerks and Accounting Generalist.
Secondary Functions:
- Participate in departmental and hospitalwide informational meetings
and inservices, including staff meetings, hospitalwide forums, and
seminars.
- Review department and hospital wide policies and procedures
annually.
- All other duties and special projects within scope as assigned.
Additional / Seasonal Responsibilities:
- Work load increases during 4 and 1 quarters with 1099 processing and
audits.
Job Scope:
- Regular and recurring work situations with occasional variations
from the no m.
- A moderate level of complexity.
- Performance under independently-minimal supervision.
Interpersonal Contacts:
- Are normally made with others both inside and outside the hospital.
- Are made with own department as well as other departments or
locations.
- Frequently contain confidential/sensitive information necessitating
discretion at all times.
- Are made via telephone, e-mail, and face-to-face interaction.
Specific Job Skills & Mental Activities:
This position requires operational knowledge of all equipment in the
Accounting Department including: fax, printer, copy machine, phone
systems, typing (50+ wpm), 10-key calculator, and all computer programs
required to retrieve and input information (including all Hospital
Information Systems, MS Office, Adobe Acrobat, timekeeping system,
internet, and e-mail).
This employee must be service oriented and have excellent cus