Overview

The Accounts Receivable Clerk performs accounts receivable functions including billing, processing of invoices, collection of invoices, and record keeping.   

Responsibilities

·       Sets up credit and collection processes. 

·       Runs credit checks and sets up credit terms. 

·       Improves and implements collection processes. 

·       Ensures that customers are billed correctly and according to sale contract. 

·       Uses quotes/purchase orders and invoice processes to ensure accuracy of records. 

·       Receives completed sales orders from sales; verifies accuracy and completeness of all required information including current pricing, extensions, discounts applied and shipping and handling charges. 

·       Codes sales orders with account numbers by sales/product classifications for cost of goods sold, keypunches sales orders into computerized accounts receivable system. Prints billing invoices daily and mails to customers. 

·       Prints monthly statements and sends to customers. 

·       Prints, verifies, and maintains accounts receivable invoice records, sales and cost of sales reports, open and aging reports, and journals.  

·       Receives checks and prepares deposit slips. 

·       Prepares and keys remittance advices for posting checks received. 

·       Updates and reviews aged receivables for unpaid balances.  

·       Verifies monthly totals of sales distribution, sales history, returns and allowances and cash receipts journal.  

·       Coordinates closing with Accounts Receivable Manager and Assistant Controller. 

·       Communicates with customers regarding their billing and assist the AR Manager with collections. 

·       Completes other accounting duties as requested. 

Essential Duties & Responsibilities

Additional and/or Specific Skills

• Excellent communication skills. 
• Ability to manage priorities and meet deadlines. 
• Excellent time management skills.  
• Comprehensive Accounts Receivable Clerk experience. 
• Thorough knowledge of Generally Accepted Accounting Principles. 
• Basic mathematical skills. 
• Knowledge of high-volume collections, credit authorization and billing procedures and practices. 

Education/Experience

·       Previous work in an office environment.  

·       Intermediate computer skills, including Microsoft Office Suite. 

·       Excellent phone skills. 

Physical Requirements

·       Ability to sit or stand for long periods of time.? 

·       Ability to withstand normal office noise.? 

·       Manual dexterity for typing and other administrative tasks.? 

·       Lifting and carrying up to 30 pounds.