Accounts Receivable Specialist - Hamamatsu Corporation

Accounts Receivable Specialist 

Hamamatsu, one of the world’s largest suppliers of advanced light detectors and detector systems for industrial, scientific, and commercial applications, has an immediate opening for an Accounts Receivable Specialist in the Bridgewater, NJ area. Our customer base is remarkably diverse; we serve Fortune 100 firms, top research labs, and innovative startups as well. Hamamatsu’s mission is to improve the welfare of society through the advancement of photonics technology.

Responsibilities include:

Financial Responsibilities:

• Invoice Management: Reviewing, verifying, and processing invoices for accuracy and completeness. Distributing invoices, statements, and past due notices through mail, email, or customer billing portals.
• Cash Application: Recording daily EFTs and check deposits in D365. Applying customer payments to the correct invoices and reconciling accounts.
• Billing Adjustments: Processing debit and credit memo requests per internal policy.
• Unapplied Cash Review: Daily assessment of unapplied cash, issuing write-offs, and refunds as necessary.
• Invoice Preparation: Generating weekly sourcing and drop shipment invoices.
• Proforma Invoices & Prepayments: Assisting with the creation of proforma invoices and the collection of prepayments.

Customer & Account Management:

• Account Setup: Completing new account setup forms, vendor registrations, and sending required documents (W9, bank information) to customers.
• Customer Support: Addressing customer and sales inquiries, such as reprinting invoices and reconciling purchase orders.
• Credit Checks: Conducting due diligence for new account setups and credit checks for existing accounts by gathering trade references and D&B reports.
• Credit Inquiry Forms: Completing credit inquiry forms for customers.
• Order Releases: Supporting order releases within D365 Credit Management.
• Collections: Following up on collections for assigned customer accounts.
• Dispute Resolution: Investigating and resolving customer disputes or inquiries related to invoices.
• Credit Limit Adjustments: Reviewing and adjusting customer credit limits per internal policy.

Administrative Duties:

• Documentation & Reporting: Assisting with filing, report generation, e-commerce (Shopify) invoicing, audit requests, and other administrative tasks as needed.

Required Qualifications:
 

• High School Diploma - GED
• 5 Years’ experience in Accounts Receivable
• MS Office - Intermediate Level Skills
• Strong Attention to Detail
• Good Verbal and Written Communication Skills
• Ability to retain/handle confidential information
• Superb Organization and Time Management Skills

Preferred Qualifications:
 

• College degree in Accounting, Finance or business-related field
• 1-2 Years General Accounting Experience
• Use of Digital Check Scanner
• Knowledge of ¥/$ Exchange
• Familiarity with MS Dynamics 365 and/or any other ERP systems
• Knowledge of various portal billings, for example, ARIBA, Transcepta etc.

Benefits

Hamamatsu offers a competitive salary and excellent benefit package for full-time employees which includes: Medical, Dental, Vision, Prescription, Life Insurance, Vacation/Sick/Personal Time, and Retirement Plans.
 

This position may require working with, or exposure to goods and information that may be subject to the jurisdiction of the US State Department ITAR regulations (https://www.pmddtc.state.gov/index.html) and the Commerce Departments CCL (https://www.bis.doc.gov/index.php).

Hamamatsu is an Equal Opportunity Employer. All applicants will receive fair and impartial consideration without regard to race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran status, gender identity, sexual orientation, or any other status protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources at 908-231-0960 or by email at hc_hr_inquiries@hamamatsu.com . Please include your contact information and specific details about your required accommodation to support you during the job application process. Messages left for other purposes, such as not being able to get into the careers website, following up on an application, or other non-disability related technical issues will not receive a response.

It is the policy of Hamamatsu Corporation not to sponsor immigration visas for employment applicants.

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