Accounts Receivable Specialist - Virtual Company
Cypress, CA 90630
About the Job
Industry: Manufacturing
Payrate Range: $23/hr. - $25/hr.
Location: Cypress, CA
Hours: 8am-5pm
What is my role?
The Accounts Receivable Specialist will be a crucial team member, ensuring an effective and efficient operation of the accounts receivable process. This requires a good understanding of all accounts receivable functions, including collections, chargeback resolution, cash application and customer analysis.
What You'll Do
- Prepare and manage the daily invoice register, ensuring accurate and timely communication of invoices to wholesale customers
- Oversee daily cash application for pre-paid accounts, including monitoring high volumes of transactions and reconciling credit card payments
- Release pending orders in alignment with credit terms communicating to finance leadership, internal sales teams and external customers
- Process and apply prepaid terms for high-volume credit card accounts, ensuring accuracy in payment allocations
- Reconcile customer accounts regularly to maintain up-to-date and accurate ledgers
- Participate in biweekly collection updates on outstanding aging for AR Manager, Controller, and FP&A.
- Organize and maintain AR files and documentation, ensuring thorough and accurate record-keeping
- Ensure compliance with GAAP, PCI standards for handling credit card transactions, and company policies related to asset-based lending requirements
- Address and resolve inquiries from internal sales teams and external customer accounts efficiently
- Assist the AR Manager with daily operations and special projects related to AR and credit management
- Communicate effectively across departments, supporting clear coordination with sales, finance, and warehouse teams
- Contribute to AR process improvement initiatives, identifying opportunities to streamline credit and cash application workflows
- Other duties may be assigned in accordance with company needs
- Apparel, consumer goods, and/or manufacturing industry experience is a big plus.
- Experience with factoring and/or Asset-Based Lending (ABL) is a plus
- Associate’s degree in accounting or bachelor’s emphasis in accounting preferred
- Strong proficiency in Excel; basic word processing
- 2-3 years AR/chargeback experience REQUIRED
- ERP AS400, ower IBMi, or IBMi, experience strongly preferred;
- Ability to multi-task, prioritize and work efficiently
- Ability to work independently
- Ability to demonstrate good common sense and sound judgment
- Strong attention to detail
- Ability to perform at a high level in a fast-paced ever-changing work environment
- Excellent written and verbal communication skills with both internal and external customers
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
