Admin Assistant 3 - req# 30727 - University of New Mexico

The Division of Adolescent Medicine in the Department of Pediatrics is requiring for a full-time Admin Assistant 3. This position will perform and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. The incumbent will support faculty, several QI projects, contracts and grants. This role will require a high level of confidentiality, integrity, discretion, professionalism, respect and independent thinking to make decisions. This position will need to have strong interpersonal and communication skills, work effectively, efficiently and be able to multi-task. Excellent communication and collaboration skills and a team-oriented attitude are required to partner with Division Chiefs, Administration, and other department/UNM faculty and staff regarding administrative and fiscal policies and procedures. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. May coordinate specified administrative activities and reporting across multiple organizational units within a department.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• High level of planning and organizational skills to include day-to-day operations
• Experience in problem solving, program/project planning, development, and execution of stated goals and objectives.
• Experience with service contracts in monitoring, reconciling, and assisting with fiscal administration for the unit, including but not limited to funding, grants, travel, UNM purchasing and/or reconciliation; may assist with fiscal planning, including participating in seeking alternate sources of funding.
• Experience establishing, updating, and maintaining unit's files, inventories, and records.
• Experience with UNM software applications (i.e., LoboMart, ChromeRiver, LoboTime, LoboWeb),
• Experience with UNM PCard policies and procedures
• Experience with state and federal contract and grant submission
• Familiarity with UNM purchasing requirements and managing inventory

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.