Admin Financial Analyst - Ozaukee County
Port Washington, WI 53074
About the Job
Full-time, Exempt
Full Pay Range: $61,318 to $78,353
Starting Pay Range: $61,318 to $66,435
Job Summary
The Admin Financial Analyst works on areas related to accounting and reconciling.
Essential Functions and Responsibilities
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully with or without reasonable accommodations to be qualified for the position. Other duties may be required and assigned.
Golf Course:
Keeps the Financial Activity of the Golf Course on a weekly basis April-Oct. Prepares JE and do the deposits to get information from the Golf Course Software into Great Plains. Prepares Monthly reports for the department and reconciles Bank Statement.
Credit Cards:
Reconciles Port Washington State Bank and U S Bank monthly to agree to the GL. Prepares the Wire Transfers. Reports any fraudulent charges to the treasurer and the Credit Card Processor. Cancels the card that has been comprised and orders a new card. Works with the Relationship Manager at US Bank on any issues that arrive and also on the rebate information.
Fixed Assets:
Monitors Inventory working with Departments-Lasata Campus, Highway, Golf, Sheriff and Transit. Uses the Fixed Asset Software to record and retire the fixed assets. Prepares Monthly Depreciation expenses and posts to the GL and at Year-End balance to actual. Prepares JE to record data in Great Plains since they are two different software programs and prepares the note for the CAFR.
Insurance:
Works with the Insurance Carriers on maintaining the inventory and makes sure it is in line with what the County actually has. Reports Accidents for all Departments except Highway. Works with Ansay and Wisconsin County Mutual on issues as they arise.
1099’s:
Checks every W-9 when they come in to make sure the Vendor information is correct. In January has a list of all vendors coded 1099 and reviews to make sure they are correct. Uses the W2 Mate software to enter and prints the 1099 forms to mail and posted by Jan 31. Files with the IRS and State of Wisconsin.
CAFR:
Sends out debt letters and prepares parts of the Statistical section.
Miscellaneous:
Monthly – prepares Sales Tax and files with State. Quarterly prepares the check for Economic Development. Voids returned checks, posts receivables, scans JE and wires transfer into the GL, Highway A/P. Integrates Jury A/P into Great Plains.
Supervision Exercised
None.
Minimum Education Qualifications
Education and/or Experience Requirements:
Associate degree with 2-3 years of experience or a recent college graduate with a bachelor’s degree in accounting.
Licenses, Certifications, and Other Requirements:
Governmental Accounting Training.
Minimum Knowledge, Skills, and Abilities Qualifications
In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities are essential.
In evaluating candidates for this position, Ozaukee County may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
Physical Requirements
Work Environment
Work is performed in an office environment.
EOE / ADA Statement
Ozaukee County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Ozaukee County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.
Full Pay Range: $61,318 to $78,353
Starting Pay Range: $61,318 to $66,435
Job Summary
The Admin Financial Analyst works on areas related to accounting and reconciling.
Essential Functions and Responsibilities
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully with or without reasonable accommodations to be qualified for the position. Other duties may be required and assigned.
Golf Course:
Keeps the Financial Activity of the Golf Course on a weekly basis April-Oct. Prepares JE and do the deposits to get information from the Golf Course Software into Great Plains. Prepares Monthly reports for the department and reconciles Bank Statement.
Credit Cards:
Reconciles Port Washington State Bank and U S Bank monthly to agree to the GL. Prepares the Wire Transfers. Reports any fraudulent charges to the treasurer and the Credit Card Processor. Cancels the card that has been comprised and orders a new card. Works with the Relationship Manager at US Bank on any issues that arrive and also on the rebate information.
Fixed Assets:
Monitors Inventory working with Departments-Lasata Campus, Highway, Golf, Sheriff and Transit. Uses the Fixed Asset Software to record and retire the fixed assets. Prepares Monthly Depreciation expenses and posts to the GL and at Year-End balance to actual. Prepares JE to record data in Great Plains since they are two different software programs and prepares the note for the CAFR.
Insurance:
Works with the Insurance Carriers on maintaining the inventory and makes sure it is in line with what the County actually has. Reports Accidents for all Departments except Highway. Works with Ansay and Wisconsin County Mutual on issues as they arise.
1099’s:
Checks every W-9 when they come in to make sure the Vendor information is correct. In January has a list of all vendors coded 1099 and reviews to make sure they are correct. Uses the W2 Mate software to enter and prints the 1099 forms to mail and posted by Jan 31. Files with the IRS and State of Wisconsin.
CAFR:
Sends out debt letters and prepares parts of the Statistical section.
Miscellaneous:
Monthly – prepares Sales Tax and files with State. Quarterly prepares the check for Economic Development. Voids returned checks, posts receivables, scans JE and wires transfer into the GL, Highway A/P. Integrates Jury A/P into Great Plains.
Supervision Exercised
None.
Minimum Education Qualifications
Education and/or Experience Requirements:
Associate degree with 2-3 years of experience or a recent college graduate with a bachelor’s degree in accounting.
Licenses, Certifications, and Other Requirements:
Governmental Accounting Training.
Minimum Knowledge, Skills, and Abilities Qualifications
In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities are essential.
- Knowledge of financial principles, accounting theory, government management, and budget techniques. Knowledge of computer software and Microsoft Office.
- Knowledge of County’s committee structure, function, and financial reporting requirements.
- Knowledge of and thorough understanding of governmental or fund accounting.
- Ability to direct, prepare and analyze complex reports, financial statements, budgets and other materials.
- Ability to act as liaison between external auditors and County business managers.
- Ability to communicate effectively in both oral and written form.
- Ability to manage time effectively.
- Ability to adjust to constant changes in work processes as required by federal, state, or county legislation.
- Strong work prioritization and delegation skills.
- Skills in organization and multi-tasking.
- Detail oriented, with ability to visualize global implications.
- Ability to analyze problems, develop solutions, and prepare detailed report.
- Confidentiality.
In evaluating candidates for this position, Ozaukee County may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
Physical Requirements
- Prolonged periods of sitting and working on a computer.
- Periodic periods of standing or walking.
Work Environment
Work is performed in an office environment.
EOE / ADA Statement
Ozaukee County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Ozaukee County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.
Ozaukee County offers a generous benefits package including: health, dental, life, & vision insurance; free employee health clinic & Teladoc; paid holidays, vacation, & sick time; state of Wisconsin WRS defined benefit pension program; bonus opportunities; employee fitness room; wellness program & wellness reimbursement; tuition reimbursement & continuing education opportunities; and more! Please note some that benefits offered are dependent on full-time/part-time status.
Ozaukee County prohibits discrimination and harassment of any type against applicants and employees on the basis of race, color, religion, sex, national origin, age, handicap, disability, genetics, veteran status or military service, marital status or sexual orientation, gender identity or expression, or any other characteristic or status protected by federal, state or local laws. Ozaukee County also provides reasonable accommodations to qualified individuals with disabilities in accordance with the requirements of the Americans With Disabilities Act and applicable state and local laws.
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Source : Ozaukee County