Administrative Assistant- $21-28 - Ultimate Staffing Services

Job Responsibilities:

• Process purchase orders and handle invoice distribution via email, mail, and portal entry.
• Review, update, and send compliance documents; manage document scanning, filing, and organization.
• Support calendar management, meetings, travel arrangements, and lunch orders.
• Assist with contract administration, data entry, report generation, and tracking updates.
• Use AIA software for contract creation, system maintenance, and enhancement tasks.
• Contribute to facility projects and action items from the Tools Committee.

Requirements:

• Minimum of 2 years of administrative experience.
• Industry experience is highly desirable.
• High school diploma required; a degree is preferred.
• Exceptional attention to detail and accuracy.
• Strong problem-solving abilities with a proactive, can-do mindset.
• Ability to follow directions and execute tasks with high follow-through.
• Basic knowledge of Microsoft Office Suite.

Additional Information:

• Compensation: $21/hr - $28/hr, depending on experience.
• Schedule: Monday to Friday, 8:00 AM to 5:00 PM, with some flexibility.
• Location: 100% in-office role in Minnetonka.
• Duration: Temporary position lasting 3 months (ASAP through the end of December).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.