Administrative Assistant 1 - Lewis-Clark State College

LC State invites applications for the position of Administrative Assistant 1.

Salary and rank based on experience and qualifications: $16.70 - $17.40

Required Qualifications:

• Good knowledge (at least one year experience) of office support functions including word processing, filing, composing a variety of business documents, and reception;
• Gathering and compiling data;
• Balancing and coordinating a workload for multiple projects;
• Communication skills, both verbal and written;
• Record keeping/document processing skills;
• Microsoft Word, Excel, Outlook; and
• Experience budgeting, including monthly expense/balance reconciliation.

Preferred Qualifications:

• Associate's degree from a regionally accredited college or university;
• Experience working on a college campus;
• Experience managing an office, including supervision of staff members;
• Experience with a Student Information System (SIS);
• Experience managing correspondence including phone calls, mailings, and emails;
• Skills in developing publications such as postcards, fliers, and brochures;
• Experience writing policies and procedures; and
• Experience with web page maintenance.

Responsibilities:

• Record keeping/document processing/bookkeeping including requisitions, budgets, and databases/spreadsheets;
• Managing office inventory of needed supplies and purchasing, as necessary;
• Communication/reception/liaison responsibilities such as staff meetings, office coordination, annual and long-range planning, development and maintenance of office procedures & services with student assistants, copy machine operation;
• Supervision of student assistants including hiring, training, evaluating, time cards, oversight of employment budgets, and delegating work assignments and schedules;
• Manages correspondence of various internal and external documents including letters, memos, mailing lists, bulk mailings, and record-keeping of outgoing correspondence;
• Schedules appointments with advisors, arranges travel accommodations, and schedules office repair and maintenance of equipment;
• Oversees publication/production of items such as forms, brochures, posters, and postcards;
• Develops and manages event sign-up and evaluation processes;
• Coordinates phone calls, reservations, materials for distribution, check-in, and follow-up for all STAR (Student Advising and Registration) sessions, phone and individual registrations;
• Provides support for central advising of freshmen, undeclared, and at-risk students including reception and troubleshooting for walk-in traffic.
• Other duties as assigned by the Senior Director to create a professional, pleasant atmosphere conducive to an educational office environment.
• Additional duties include direct and indirect activities to support recruitment and retention of students.

Application Procedure: Please upload all of the following documents or your application may not be considered for review.

• Cover Letter/Letter of Interest
• Resume/Curriculum Vitae
• Contact Information or Letters of three (3) Professional References

This position is open until filled; however, applications received on or before October 30, 2024, will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.

This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/AA/VETS employer.