Administrative Assistant 3 (Hyrbrid, WA) - Nordstrom

Job Description NOTE : This position is offered as a hybrid role in the Seattle, WA area. You must be willing to work in office at the Nordstrom Seattle office a minimum of 3 days/week to be considered for this position. At Nordstrom, we don't just sell cutting-edge fashion and accessories, we create it. Our talented fashion design team - the Nordstrom Product Group (NPG) - develops, designs, produces and sources 50-plus private Nordstrom labels. From traditional to trendy, this team is shaping the styles and looks our customer love. We have an opportunity on the team for an Administrative Assistant 3. The ideal NPG (Nordstrom Product Group) Administrative Assistant 3 is organized, results orientated and committed to providing outstanding customer service; a crucial role in ensuring the organization's smooth and efficient operation. This position involves a wide range of responsibilities, from managing administrative tasks, coordinating development scheduling and invoice management. A day in the life... + Assist with various administrative tasks and projects as assigned. Provide essential support to staff and management. + Calendar Management: + Manage and provide strategic support for total NPG product development process calendar. + Tactical logistic support including ensuring participant attendance, booking meeting rooms, and ordering lunches and/or refreshments if needed. + Gather, prepare, and provide meeting materials (agendas, pre-reads). + Troubleshoot audio-visual and technical issues. + Event Coordination and Logistics + Owns the coordination, logistics, and direction for NPG events. + Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event). + Supports development of workback schedule, presentation materials, and necessary checkpoints. + Manage supplier visits: Coordinate travel arrangements, meeting invites and room bookings. + Invoice Management: + Coupa Expense data entry: Input and updates for invoices, purchase orders (PO's), expense tracking, and policy compliance. + Set up new vendors and suppliers, partnering with Strategic Sourcing and Expense. + Identify and resolve expense and supply related issues. + Filing and record keeping: Maintain organized digital filing systems for invoices. + Concur expense reconciliation: assist as needed or assigned. + Office Supplies: Monitor and order office supplies. + Service Requests: Ensure daily operations run smoothly. + Confidentiality: High level of confidentiality and discretion. You own this is you have... + Education: Typically requires a high school diploma and 3-5 years of work experience or technical training, or the equivalent combination of education and work experience preferred. + Experience: Previous clerical, administrative or customer service experience preferred. Experience in strategic calendar management based on knowledge of business and executive needs. + Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.). #LI-Hybrid #LI-CH1 We've got you covered... Our employees are our most important asset and that's reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including: + Medical/Vision, Dental, Retirement and Paid Time Away + Life Insurance and Disability + Merchandise Discount and EAP Resources A few more important points... The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive. There may be additional duties, responsibilities and qualifications for this job. Nordstrom will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. Applicants with disabilities who require assistance or accommodation should contact the nearest Nordstrom location, which can be identified at www.nordstrom.com . © 2022 Nordstrom, Inc Current Nordstrom employees: To apply, log into Workday, click the Careers button and then click Find Jobs. Pay Range Details The pay range(s) below are provided in compliance with state specific laws. Pay ranges may be different in other locations. Washington: $20.30 - $35.75 Hourly This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Learn more in the Nordstrom Benefits Overview by copying and pasting the following URL into your browser: https://careers.nordstrom.com/pdfs/Ben\_Overview\_07-14\_Full\_Time\_ES-US.pdf About Us We're a fast-moving fashion company that started as a shoe store in 1901. This heritage of service is the foundation we're building on as we provide convenience and true connection for our customers. We empower our people to be innovative, creative and focused on providing the best service to our customers. Through it all, we remain committed to leaving the world better than we found it. Whether you're a genius engineer, a phenomenal salesperson or a supply chain pro, we invite you to bring your unique talents and join our team. We reward great work, promote from within and celebrate diversity. CUSTOMER OBSESSEDWe strive to know our customers better than anyone else. We listen, anticipate, build trust and move with speed to deliver on their needs. OWNERS AT HEARTWe treat every interaction as an opportunity to make an impact and deliver excellence. CURIOUS AND EVER CHANGINGWe approach problems with curiosity and create solutions. We unlock potential to be bold, think big and inspire innovation. HERE TO WINWe're committed to delivering results, both today and tomorrow. We win as a team by supporting and challenging one another to be better every day. WE EXTEND OURSELVESWe treat each other with respect and kindness. We do the small things that make a big difference. We create a welcoming environment, helping people feel connected, valued and part of one community. Come on! Join us!