Administrative Assistant 3 - Team Red Dog

Our client, a global technology leader, is looking for an Executive Administrative Assistant for an exciting opportunity that offers the chance to work with a dynamic, fast-paced commercial skilling team responsible for managing training programs for key enterprise customers. The role supports the business rhythm of high-level executives, ensuring efficient operations and coordination of strategic initiatives. If you enjoy working in a collaborative environment, thrive in handling detailed scheduling, and are motivated by the chance to contribute to impactful educational and training programs, this role is for you!

Top Required Skills (Must Haves):

• Minimum 5 years of experience managing complex calendars in Outlook.
• Minimum 5 years of experience with the Microsoft Office Suite.
• Minimum 5 years of experience with data security and confidentiality practices.

Opportunity Overview:

The commercial skilling team runs programs that train employees of the company’s largest customers and partners. These training programs, aligned with software commitments, focus on key topics such as cloud service deployment, AI utilization, and security practices. This role supports the General Manager (GM), three senior directors, and larger team meetings by managing calendars, coordinating schedules, and ensuring smooth business operations.

Responsibilities include, but are not limited to the following:

• Manage the calendars for the GM, three senior directors, and larger business team meetings, ensuring proper scheduling and attendance.
• Provide travel support for these executives, including planning for upcoming international travel.
• Support administrative operations:
• Agenda management for staff meetings
• Travel planning and expense reporting
• Headcount reporting and tracking discretionary spending
• Deck creation for team meetings
• Ordering hardware and office supplies
• Coordinating award certificates and employee work anniversaries
• Coordinate logistics for Rhythm of Business (RoB) meetings and other events.

Qualifications/Experience:

• 5–7 years of experience in administrative roles, supporting senior executives.
• Strong skills in scheduling and calendar management (Outlook) for multiple stakeholders.
• Experience with Microsoft Office Suite (Excel, PowerPoint, etc.).
• Familiarity with data security best practices.
• Strong attention to detail and the ability to follow through on multiple tasks.
• Excellent communication skills—clear, concise, and professional.
• Proven ability to work independently and manage priorities in a fast-paced environment.
• Previous experience supporting an executive at the GM level or in a similar capacity is a plus.

Why Work with Team Red Dog?

At Team Red Dog, we prioritize people and maintain relationships with some of the world’s most inspiring companies and organizations. We offer opportunities that align with your unique skills, strengths, and passions. If you're seeking an opportunity to make a positive impact, with excellent benefits, and a role where you can thrive while doing what you love, we encourage you to apply today!

Generous benefits package for qualified employees includes:

• Health insurance (medical, dental, vision, and life)
• Employer-matched 401K plan
• Paid time off
• Paid holidays
• Profit sharing

Estimated Start Date: November 11, 2024
Location: Remote (PST or local to Redmond, WA preferred, not required)
Job #: 1959
Rate: $30 - $34/Hour W2 Contract

At Team Red Dog, we are dedicated to cultivating a diverse and inclusive workforce. We are committed to providing equal opportunities to everyone, regardless of race, ethnicity, gender, age, religion, sexual orientation, disability, or any other characteristic. If you need accommodation during the recruitment process, reach out to hr@teamreddog.com, and we will work to ensure an accessible experience.

We strictly adhere to federal, state, and local laws to maintain a workplace free from discrimination and harassment. We offer competitive compensation aligned with U.S. industry standards, and our final offer will reflect the candidate’s location, job-specific skills, experience, and knowledge.

• All applicants must be authorized to work in the U.S. without the need for sponsorship.
• Team Red Dog is an E-Verify employer.
• Employment is contingent upon the successful completion of a reference and background check.
• Please no solicitations from C2C or recruiting firms.