Administrative Assistant, Accounting - Estes Forwarding Worldwide

Overview

Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world and across all industries via air, ground, and ocean freight. A subsidiary of Estes Express lines with corporate located in Richmond, Virginia, EFW is uniquely backed by Estes Express Lines’ extensive line haul network providing EFW clients with a hybrid transportation network. The company has received industry awards, including Specialty Carrier of the Year and E-Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch.

We are proud to offer highly competitive pay and a comprehensive benefits package, including:

• Paid vacation, sick time, and holidays
• 401(k) plan with company match
• Medical, dental, and vision insurance
• Short- and long-term disability plans
• Life and accidental death & dismemberment insurance
• Job referral bonus program

Responsibilities

The Administrative Assistant, Accounting, reports directly to the Supervisor, Accounts Receivable. The Administrative Assistant, Accounting, is responsible for supporting the Accounting Team by ensuring all assigned duties are handled and completed in an accurate, timely, and productive manner.

Duties include but are not limited to: 

• The position requires an enthusiastic person who can quickly adapt to the ever-changing environment and who will exhibit that he/she is part of the EFW team.
• Perform administrative duties supporting the Accounting Department, such as entering payments, making copies, sorting mail, answering accounting phone calls, making outbound calls, and weekly payment reconciliation. This is not an all-inclusive list, but to be used as examples.
• In addition to job responsibilities outlined herein, the employee will be required to provide back up support in other areas of the business.
• Special projects as assigned.
• Support and promote company core values.
• Regular attendance is required.
• Comply with company C-TPAT and TSA security procedures.
• Perform other duties as assigned.
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Qualifications

• Minimum of a High School Diploma (or equivalent) or 2-5 years of related experience in administration required. 1-3 years of accounting experience is a plus. Experience working in Freight Forwarding or Transportation industry desired. However, a combination of experience and/or education will be taken into consideration. 
• Strong proficiency in Microsoft Office, specifically Word and Excel.
• Intermediate proficiency internet, web-based, and job specific software applications.
• Requires flexibility, attention to detail, prioritization, and excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside customers and vendors. Ability to maintain calm demeanor during stressful situations.
• Good judgment; knows when to escalate issues and when to try to resolve.
• Self-starter and ability to work with little direction.
• Excellent spelling, grammar, and written/oral communication skills.
• Ability to plan, organize, and manage multiple projects and set priorities.
• Ability to work independently or in a team setting, in a fast paced environment.
• Must be mentally and emotionally capable of handling a high stress environment.
• Ability to read and interpret general business documents.
• Ability to work with peers and communicate basic concepts.
• Ability to solve practical problems through standardized solutions that require limited judgment.
• Ability to follow prescribed and detailed procedures to solve routine problems.
• Must be eligible to work in the United States.
• At this time, EFW will not sponsor a new applicant for employment authorization for this position.
• EFW offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, ethnicity, color, creed, religion, national origin, age, disability status, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other legally protected status.

EFW is an Equal Opportunity Employer, Minorities/Female/Disabled/Veteran.