Administrative Assistant - Penda Aiken, Inc
Albany, NY 12207
About the Job
Title: Administrative Assistant
Position Type: Long-term, temporary (1+ years)
Location: Albany, NY
Hours: 9am-5pm, 40hrs. per week
Salary: TBD
Our client is looking for a high-level Administrative Assistant. This state agency is the States affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State.
Responsibilities
Submit your resume today!
Position Type: Long-term, temporary (1+ years)
Location: Albany, NY
Hours: 9am-5pm, 40hrs. per week
Salary: TBD
Our client is looking for a high-level Administrative Assistant. This state agency is the States affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State.
Responsibilities
- Logging payment requests into SharePoint, completing preliminary review of paperwork to ensure completeness based on written procedures.
- Tabulation of figures on invoices and payment requests.
- Prepare and run reports from various databases.
- Create new Excel spreadsheets or manipulate existing Excel spreadsheets to meet office staff needs.
- Managing user access to an online application portal, communicate with potential applicants related to access.
- Preparation of letters, memos, written procedures and other documents as needed.
- Using Microsoft Word to prepare template documents, proofreading and editing written materials, using advanced formatting to add Index/table of contents to documents.
- Monitoring shared Outlook mailboxes, saving documents electronically and routing to appropriate staff.
- Support office with administrative responsibilities as needed.
- At least two years experience in a fast-paced office performing support staff tasks (i.e. answering phones, creating written materials & forms, processing paperwork & electronic records, filing.)
- Experience handling sensitive documents and confidential information with discretion.
- Candidate must be familiar with Microsoft Office including significant skills and experience in Microsoft Word and Excel, and experience using SharePoint, shared calendars, and scheduling tools in Outlook.
- Candidate must also be comfortable with creating spreadsheets for data management.
- Ability to work alone/or away from staff (trustworthy).
- Excellent organizational and communication skills are essential.
- Ability to work effectively with members of an existing administrative team and grant project managers.
Submit your resume today!
Source : Penda Aiken, Inc