Administrative Assistant - Diverse Lynx

Administrative Assistant

****REQUIRED: Proof of COVID & FLU vaccination MUST be provided at time candidate is submitted! Declinations are accepted.****

**Please note: LVHN requires a full Hep B series (3 doses) or positive Hep B antibody documentation**

Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with at least 5 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. May direct and lead the work of others. A wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Education - Required

1. High School Diploma/GED Education

Education Preferred

1. Associate s Degree

Experience - Required

1. 3 years as a secretary or related administrative role

Experience - Preferred

1. Prior Healthcare Experience

ESSENTIAL FUNCTIONS

Reflects the job's main responsibilities and is not intended to be an exhaustive list of all duties performed. The essential functions listed below and % of time may vary between departments and locations, and are subject to change based on management discretion and organizational needs.

1. Maintains calendars; schedules meetings, conferences and other functions in an efficient and timely manner.
2. Creates, transcribes, and distributes meeting materials, agendas and minutes.
3. Receives and screens incoming telephone calls, determines the priority of these calls, and takes messages and/or action as required.
4. Compiles information from reports, files, records, publications and other sources to prepare reports and presentations.
5. Communicates the leaders instructions with various individuals and/or departments.
6. Updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines.
7. Processes and tracks departmental invoices, bills and payments through accounts payable and corporate credit card if applicable.
8. Reads and analyze incoming mail, memos, submissions, and reports to determine their significance and plan their distribution.
9. Makes recommendations for changes and/or improvement in office systems, working conditions, and equipment. Ensures department is sufficiently stocked with office supplies.
10. Serves as the principle point of administrative contact and liaison with internal and external contacts.

ADDITIONAL RESPONSIBILITIES

1. Completes special projects as assigned.
2. Supports departmental and network committees as required
3. Provides administrative support for additional department leaders and staff as assigned.

Knowledge, Skills and Abilities - Required

1. Ability to work under/handle stressful situations
2. Proficient in Microsoft Office and similar applications

1. Timesheet Approver (Primary and Backup): Ann Secheresiu (primary), Julie Macomb (backup)
2. Is this position patient facing? (Y or N): N
3. Is this a remote position? (Y or N): N
4. Clinical or Non-Clinical: Non-Clinical
5. EMR for your facility: N/A
6. Scrub Colors/Dress Code: Business casual (office attire, no jeans)
7. Guaranteed Hours (24/36/40): 40
8. Float Cost Center: N/A