Administrative Assistant - Eureka Multifamily Group, LP

EUREKA MULTI-FAMILY GROUP does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Eureka Holdings is currently seeking a dynamic and professional Administrative Assistant for our Executive Office. Eureka is an emerging leader in the property management industry, we believe the most committed wins. The Company is committed to growing with integrity and making a bold statement in this industry. The exceptional quality of our people enables us to work towards that goal, so Eureka is equally dedicated to the individual success of each employee. If you work well in a fast paced environment and are skilled in training and developing a large team, you have an opportunity to join a bold team where we work for each other.

JOB SUMMARY:

The Administrative Assistant (AA) is a critical Eureka team member that provides high-level assistance to the CEO. The CEO's demanding schedule makes this a challenging and dynamic role, requiring a highly discreet and professional individual, with extremely strong organizational, analytical, and interpersonal skills. The AA will also manage the local office and from time-to-time lead work projects with other key executives. They must be confident and self-motivated. This position is trusted with complex duties and sensitive information. In addition to general administrative work, they may oversee travel arrangements, scheduling meetings and events, taking minutes during sessions, maintaining digital and paper files, databases and producing reports or presentations for their executive leadership. They will keep the office running like clockwork by delivering transparent organization and communication to Eureka executives on a one-on-one basis and on a wider basis with internal and external clients.

ESSENTIAL JOB FUNCTIONS:

• Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters.
• Legal and Security (Business): Work closely with our CEO to coordinate all matters related to effectiveness and efficiency of the CEO for all business matters:
• Oversee the proper execution of legal documents for transactions and entity requirements.
• Manage the CEO signing calendar with multiple team members and travel (within the State of TX, mainly within the City of Austin) to the CEO for signature as needed.
• Coordinate legal file delivery to lenders, title companies and partners.
• Oversee management and maintenance of digital and paper documents according to document retention requirements.
• Performing minor accounting and bookkeeping duties.
• Organizing meetings and events, including scheduling, sending reminders, organizing catering and event logistics when necessary.
• Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf.
• Coordinating travel arrangements (both domestic and international) and create trip itineraries.
• Welcome visitors and answer incoming phone calls in a polite and professional manner, accurately taking messages, and welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects.
• Ability to Travel or have a mobile office.
• Other duties assigned.

KNOWLEDGE & SKILLS:

• Excellent computer skills, especially typing. ·
• Attention to detail and accuracy.
• Multilingual preferred.
• Desire to be proactive and create a positive experience for others.
• Skill in event planning.
• Highly Organized.
• Ability to multitask.
• Skilled at problem assessment and problem solving.
• Skilled in Information gathering and information monitoring.
• Skilled in project planning and project management.

EDUCATION & EXPERIENCE:

• Highschool Diploma or GED.
• Associate’s Degree preferred.
• Prior administrative experience.

PHYSICAL DEMANDS:

The physical demands of the job described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.