Administrative Assistant (Bilingual – English/Spanish) - Atrium
Boston, MA
About the Job
About Atrium:
What you do matters. As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.
Client Overview:
Our client, a Construction company seeking a highly organized and detail-oriented Administrative Assistant to join their team!
Salary/Hourly Rate:
$21 – $23/hr
Position Overview:
The successful Administrative Assistant candidate will provide administrative support to ensure efficient operation of the office. This Administrative Assistant role requires a proactive individual with excellent communication skills and the ability to handle multiple tasks simultaneously.
Responsibilities of the Administrative Assistant:
- Office Management: Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Communication: Answer and direct phone calls, take messages, and respond to inquiries in a timely manner. Handle incoming and outgoing mail and email correspondence
- Scheduling: Organize and schedule appointments, meetings, and travel arrangements for senior management. Maintain calendars and coordinate conference room bookings
- Documentation: Prepare and edit documents, reports, and presentations. Maintain electronic and paper filing systems
- Data Entry: Input and update data in various systems and databases, ensuring accuracy and confidentiality
- Customer Service: Greet and assist visitors, clients, and employees with professionalism and courtesy
- Event Coordination: Assist in the planning and execution of company events, meetings, and conferences
- Project Support: Provide administrative support for various projects and initiatives as needed
Qualifications for the Administrative Assistant:
- Must be fluent in both English and Spanish
- Proven experience as an administrative assistant or in a related role
- Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook)
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- Ability to work independently and as part of a team
- High degree of attention to detail and problem-solving skills
- Ability to handle sensitive and confidential information with discretion
Education Requirements:
- High School diploma or GED is required
- Additional qualifications as an Administrative Assistant or Secretary will be a plus
Benefits:
- Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs and paid time off)
EOE/M/F/D/V/SO