Administrative Assistant - Breast Care Center - Vancouver Clinic

The Breast Care Center is dedicated to providing exceptional care and support for patients navigating breast health. The Administrative Assistant plays a crucial role in ensuring smooth operations and efficient patient care delivery by performing tasks in support of our nurse navigators and department clinicians.

Hiring range for this position is $23/hour to $30/hour. Pay rate is dependent on applicable professional experience.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Patient Coordination: Schedule appointments, manage patient records, and assist with patient inquiries in a compassionate and empathetic manner.
• Administrative Support: Provide administrative support to the healthcare team, including radiologists, nurses, and technologists. This includes managing calendars, preparing correspondence, and organizing meetings.
• Medical Documentation: Maintain accurate and confidential medical records, ensuring compliance with healthcare regulations and organizational policies.
• Billing and Insurance: Assist patients with billing inquiries, verify insurance coverage, and process payments as necessary.
• Patient Education: Distribute educational materials and resources to patients and their families regarding breast health, procedures, and treatments.
• Facility Coordination: Coordinate the use of examination rooms and equipment, ensuring cleanliness and readiness for patient appointments.
• Data Entry and Reporting: Enter patient information into electronic health records (EHR) systems accurately and generate reports as needed.

SKILLS AND ABILITIES:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with confidentiality, compassion, and professionalism.
• Collaborative: Works effectively with a multidisciplinary team to provide comprehensive patient care.
• Adaptable: Flexible in adjusting to changing priorities and patient needs.

EDUCATION AND EXPERIENCE:

• High School Diploma or equivalent.
• Associates degree is preferred.
• Minimum of two years of administrative/executive assistant experience is required,
• Previous experience in a healthcare setting, particularly in a breast health center or similar facility is preferred.

Pay Range:
$22.42 - $31.38

The above information is intended to indicate the general nature and level of work required in this position. It is not designed to contain or be interpreted as a comprehensive description of all duties, responsibilities, and qualifications required of those assigned to this job.

We offer a competitive Total Rewards Program. Eligibility for benefits is dependent on factors such as position type and FTE. Benefit-eligible employees qualify for benefits beginning on the first of the month following one month of employment. Vancouver Clinic offers medical, dental, vision, life insurance, AD&D, long term disability, health savings account, flexible spending account, employee assistance program, and multiple supplemental benefits (voluntary life, critical illness, accident, hospital indemnity, identity theft protection, legal services, etc.). We also offer a 401k retirement plan, with employer contributions after your first year of employment. Benefits-eligible employees accrue PTO and Personal Time based on hours worked and State worked, totaling 120 hours in the first year for full time staff and 200 hours in the first year for full time supervisors and above, increasing in subsequent years. PTO and Personal Time accruals are pro-rated by FTE/hours worked. Non-benefits eligible employees will accrue Personal Time based on hours worked and State worked. Employees will also enjoy up to six paid holidays per year, depending on schedule. Contact your recruiter for more information.

Vancouver Clinic is proud to be an Equal Opportunity Employer. Vancouver Clinic does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, gender identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Vancouver Clinic is an alcohol and drug-free workplace. Offers are contingent on successful completion of background screen and immunization requirements.