Administrative Assistant - MassHire GBWB

Purpose: To provide administrative support services to the staff and
committees of the MassHire Greater Brockton Workforce Board. Performs a
variety of moderately complex clerical tasks and administrative
functions that further the mission of the Board. Primary Duties - Serves
as initial point of contact for Brockton Area Workforce Investment Board
and is responsible for responding to public inquiries with regard to
agency purpose, goals, and services; - Screens calls and visitors and
manages inquiries as appropriate. - Provides administrative support to
all MHGWB staff as needed. - Provides administrative support to
Workforce Board committees as directed, dictate thorough and accurate
notes for meeting minutes to be posted on website monthly. - Works with
staff to enter performance data and other statistical data in MOSES
system as directed. - Types correspondence, memoranda, reports,
invoices, requisitions, and other material from rough draft, straight
copy, or data personally developed according to standard procedures. -
Date, Log, and distribute daily incoming mail. Posting and tracking of
outgoing mail. - Prepares forms and documents such as plans, proposals,
contracts, and purchase orders as necessary. - Responsible for
organizing and maintaining up to date files of laws, regulations,
policy, and other issuances related to the Workforce Opportunity and
Investment Act, and disseminates this information to others as
appropriate. - Order and manage office supplies and equipment. -
Responsible for inventory management for all purchased equipment through
grant funding. - Completes special projects as assigned or required.
Preferred Qualifications, Skills, Knowledge, Abilities : - Associate's
degree in office administration, or related field - Experience in
designing and delivering quality improvement administrative systems -
Knowledge of state and federal workforce system and regulations -
Understanding of the public/nonprofit environment - Ability to take
dictation in shorthand Minimum Qualifications: - High School Graduate or
equivalent - Working knowledge of office procedures and practices -
Ability to compose and type complex memos and letters - Ability to deal
effectively with the public, both over the phone and in person - Ability
to compile and analyze data for oral and written presentation - Strong
customer service orientation - Ability to manage multiple complex
projects with competing deadlines - Excellent interpersonal,
organizational, and communication skills - Ability to work in a team
environment - Excellent proficiency in computer use, specifically
Microsoft Office