Administrative Assistant - Addison Group

Job Title: Administrative Assistant

Location: Dallas, TX

Industry: Professional Services

Pay: $53,250 - $55,445 annually

About Our Client:

Our client is a distinguished organization located in downtown Dallas. They offer a supportive and professional environment with a strong emphasis on teamwork and attention to detail.

Job Description:

The Administrative Assistant will provide essential administrative support to the local team. This role requires a detail-oriented individual with strong computer skills and a collaborative attitude. The ideal candidate will be self-motivated, organized, and dedicated to contributing to the team’s success.

Key Responsibilities:

• Compile and organize statistics and research information.
• Manage office supply inventory and maintain stock levels.
• Coordinate and schedule company events and training sessions.
• Oversee lab coat inventory and ordering.
• Assist with inventory tasks in the spare parts department.
• Arrange travel for employees, including hotels and flights.
• Handle monthly purchases for workshop supplies.
• Maintain records of company credit card transactions and receipts.
• Prepare shipping documentation for various locations.
• Manage inventory for customer service supplies.
• Coordinate meals and transportation for guest visits or special occasions.
• Support HR tasks, including parking assignments and locker management.
• Perform scanning, filing, and document preparation.
• Update and maintain records related to production, quality, and corrections.
• Document and manage tool assignments and product details.
• Assist with travel arrangements for team meetings and training.

Qualifications:

• Minimum of 1 year of relevant experience.
• High School Diploma or equivalent.
• Proficiency in MS Suite, particularly Outlook.
• Strong customer service skills.
• Excellent organizational abilities and attention to detail.
• Discretion and confidentiality.
• Effective written and verbal communication skills.

Additional Details:

• Work Hours: Flexible 8-hour shifts within 7 am - 6 pm, 40 hours per week.
• Dress Code: Business Professional.
• Interview Process: Includes virtual interviews with recruiter and HR Generalist, followed by an in-person interview with the Director of Service and CS Manager, including a data entry assessment.
• Onboarding: Background check and reference verification will be conducted by the client.

Perks:

• Comprehensive medical, dental, and vision coverage.
• 401(k) with up to 10% company match.
• Profit sharing opportunities.
• Life insurance coverage up to 1.5x salary.
• Donation matching up to $2,500.
• Additional fun events, holiday parties, and philanthropic activities.