Administrative Assistant - E2 Optics, LLC

E2 Optics is an award-winning, Woman-Owned technology integrator,
headquartered in Denver, Colorado. We help clients deploy remarkably
efficient solutions that are modern, turnkey, and minimize operational
costs. We design low voltage solutions that seamlessly integrate
audiovisual, physical security, structured cabling, and wireless
solutions, including DAS and WiFi systems. Our experience spans Enterprise
and Government clients within the Energy, Finance, Health Care, Higher
Education, Manufacturing, Media & Communications, and Transportation
industries. Our Core Values, which are built around Safety, guide our
business, employees, and relationships with customers and partners. We
embrace these values to be a better business and better people, while having
fun in the process. As a result, we've set a new standard, and our
clients have made E2 Optics one of America's largest and fastest-growing
compan
The Administrative Assistant is a business professional responsible for a
diverse set of administrative tasks and performing their duties with
decisiveness and accuracy supporting the operations team.
Core Duties & Responsibilities:
Safety is E2's number one Core Value. Follow safe work practices and company
and client worksite policies.
Promotes company Core Values to foster and safeguard family-centric culture.
Schedule conference space for meetings or guests, IT and AV equipment,
travel arrangements, meals, and appoints.
Help receive catering deliveries, set up/break down.
Coordinator with building contractors and facilities for necessary maintenance
and repairs.
Act as a liaison with facility management vendors, including cleaning and
catering.
Assist with coordination of company events/parties.
Assist at the front desk with greeting guests and answering the phone.
Assists the operations team with daily tasks.
Manages and orders office supplies needed.
Maintains files and records with effective filing systems.
Responsible for coordination/assisting with travel arrangements.
Provides exceptional customer service to both internal teams and external
contacts.
Directly addresses issues and situations with immediate escalation when
necessary.
Records purchases, maintains database, performs physical count of
inventory, and reconciles actual inventory received and stock count to
computer-generated reports.
Accepts deliveries and communicates the receipt of delivery to the appropriate
party.
Problem solves issues that may arise with shipments.
Oversees collections and maintenance of required compliance documents.
Assist with special projects as requested.
As requested, compose various documents such as agreements, contracts,
correspondence, interoffice memos, reports, charts, and tables. Education:
High School diploma or GED required.Experience:
Minimum 2 years' general office management and support experience.
Experience working on a construction job site preferred.Knowledge, Skills,
& Abilities:
Strong leadership, communication, influencing and collaborative skills.
Ability to receive, stock, and /or deliver goods.
Demonstrated professional demeanor and communications with customers, field
team, vendors, and management.
Excellent interpersonal skills, written and verbal communication skills.
Ability to work in a dynamic, fast paced environment with deadlines.
Strong incident investigation, root cause analysis and continuous
improvement skills
Easily adapt to changing situations, workflow and deadlines.
Able to respond to situations in a positive manner and provide good customer
service skills.
Strong administrative and organizational skills.
Must have a good command of the English language to provide effective phone,
desk-side, and email support.
Proficient in Microsoft Office products including Word, Excel, PowerPoint
and Outlook.
Able to work independently and as a team player.
WHAT WE OFFER:
- Competitive pay
- Opportunities for professional development a d career growth.
- BICSI Training Facilities
- A supportive and inclusive work environment.
- Health, dental, and vision insurance.
- Paid time off and holidays.
WORK ENVIRONMENT & PHYSICAL DEMANDS: The standard work environment for
this position is an indoors business office and construction environment.
Ability to use a computer and/or hand tools while sitting or standing for
extended periods of time. The noise level in the work environment is usually
moderate. The employee must demonstrate regular and on-time attendance. There
could be a requirement of occasional travel by conventional means including
aircraft, motor vehicle and the like within the region and to other
locations as required. The physical demands described here are representative
of those that must be met to successfully perform the essential functions of
th
DISCLAIMER: The above job definition information has been designed to
indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities, and
qualifications required of employees assigned to this job. Job duties and
responsibilities are subject to change based on changing business needs and
conditions.
TEXTING TERMS OF SERVICE: We may send text messages you have consented to
receive. Message frequency may vary. You can cancel text messages at any time
by texting "STOP". After you send "STOP", we may send you an