Administrative Assistant - Beacon Hill Staffing Group, LLC
Doylestown, OH
About the Job
Essential Duties and Responsibilities
Key responsibilities include but are not limited to:
* Schedule, assign, and monitor training courses for Inspector Trainees.
* Organize and track online exams for Inspectors and Trainees.
* Arrange hotel and travel logistics for training sessions and meetings.
* Submit required inspector information for licensing across various jurisdictions.
* Facilitate submissions for Inspector NICET certification.
* Track Continuing Education Credits for Inspector NICET certifications.
* Serve as backup for customer and inspector inquiries.
* Distribute reports to Inspectors and customers as needed.
* Manage billing processes, including sorting completed tickets and invoicing.
* File compliance reports and documentation with appropriate authorities.
* Price work tickets, document closing remarks, and close tickets accordingly.
* Set up new clients and sites, and enter tickets based on customer requests.
* Update customer accounts and frequencies in the CRM system.
* Create purchase orders and manage the distribution of received customer POs.
* Attend necessary meetings and contribute to discussions.
Qualifications
To be successful in this role, candidates must meet the following qualifications:
* High School Diploma or GED is required.
* A minimum of 3 years of administrative experience is required.
* Experience in the construction industry is a plus.
* Proficiency in Microsoft Office Suite (especially Word, Access, and Excel) is essential.
* Familiarity with general office equipment and telephone systems is required.
* Strong customer service skills are essential.
* A positive attitude and professionalism are required.
* Ability to think critically, make informed decisions, and deliver accurate results is necessary.
* Strong interpersonal skills to build positive relationships with staff and management.
* Commitment to integrity and company values is essential.
* Excellent organizational skills and attention to detail are required.
* Ability to manage multiple tasks in a fast-paced environment is necessary.
* Basic business math skills are required.
* Ability to work independently with minimal supervision.
* Collaborative team player with effective communication skills.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address evApply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjg1ODU4LjEwNTA4QGJlYWNvbmhpbGxjb21wLmFwbGl0cmFrLmNvbQ
Key responsibilities include but are not limited to:
* Schedule, assign, and monitor training courses for Inspector Trainees.
* Organize and track online exams for Inspectors and Trainees.
* Arrange hotel and travel logistics for training sessions and meetings.
* Submit required inspector information for licensing across various jurisdictions.
* Facilitate submissions for Inspector NICET certification.
* Track Continuing Education Credits for Inspector NICET certifications.
* Serve as backup for customer and inspector inquiries.
* Distribute reports to Inspectors and customers as needed.
* Manage billing processes, including sorting completed tickets and invoicing.
* File compliance reports and documentation with appropriate authorities.
* Price work tickets, document closing remarks, and close tickets accordingly.
* Set up new clients and sites, and enter tickets based on customer requests.
* Update customer accounts and frequencies in the CRM system.
* Create purchase orders and manage the distribution of received customer POs.
* Attend necessary meetings and contribute to discussions.
Qualifications
To be successful in this role, candidates must meet the following qualifications:
* High School Diploma or GED is required.
* A minimum of 3 years of administrative experience is required.
* Experience in the construction industry is a plus.
* Proficiency in Microsoft Office Suite (especially Word, Access, and Excel) is essential.
* Familiarity with general office equipment and telephone systems is required.
* Strong customer service skills are essential.
* A positive attitude and professionalism are required.
* Ability to think critically, make informed decisions, and deliver accurate results is necessary.
* Strong interpersonal skills to build positive relationships with staff and management.
* Commitment to integrity and company values is essential.
* Excellent organizational skills and attention to detail are required.
* Ability to manage multiple tasks in a fast-paced environment is necessary.
* Basic business math skills are required.
* Ability to work independently with minimal supervision.
* Collaborative team player with effective communication skills.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address evApply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjg1ODU4LjEwNTA4QGJlYWNvbmhpbGxjb21wLmFwbGl0cmFrLmNvbQ
Source : Beacon Hill Staffing Group, LLC
