Administrative Assistant, Executive Office Support - Goodwill Of Colorado

Description
Applications due by November 1, 2024
Goodwill of Colorado
Job Description
Pay: $28.85/hour
This position is eligible for Daily Pay! Work today, get paid today!
We've partnered with DailyPay, a voluntary benefit to offer employees
access to their pay on their own schedule.
Work Schedule: Monday - Friday 8:00am-4:00pm
This full-time position is eligible for Medical, Dental, Vision, Short
Term Disability, Life/Accidental Death and Dismemberment, Flexible
Spending Accounts, Long Term Disability, and several voluntary
supplemental benefit offerings. In addition, these positions are eligible
for paid time off in the form of vacation, sick, holiday, floating
holiday, jury duty and bereavement leave. All employees may also make
pre-tax or post-tax (Roth) contributions to our retirement plan - must be
18 years of age to participate. Goodwill of Colorado is a Public Service Loan
Forgiveness Program (PSLF) eligible employer.
WHO WE ARE:
Goodwill of Colorado is the preeminent non-profit agency serving Coloradoans
with a multitude of programs that support older adults, adults who struggle
with employment, Veterans, adults with developmental disabilities, and
At-Risk youth. Our stores support the Goodwill mission while our workforce
development programs and Contracts division provide critical jobs for those
who need ongoing support. Goodwill is a valuable resource for the State of
Colo
OUR IDEAL CANDIDATE:
If you have these attributes, you are our ideal candidate:
* Supportive
* Analytical/Comfortable with Financial Assignments
* Communication/Writing Skills
* Confidentiality
* Positive
* Strong Interpersonal Skills
* Decipher Rules and Regulations and Standardize Procedures
* Reliable
* Flexible and Adaptable
* Organized/Can Handle Multi-Tasking
* Motivated
* Professional
JOB SUMMARY:
The Administrative Assistant IV, Executive Support works closely with all
executives (primarily, but not exclusively the Chief Mission Officer and
the Chief Operating Officer) in the fast-paced environment of a dynamic
organization while also working independently with minimal supervision. The
incumbent also provides administrative support to the Community Impact
Division. The incumbent must be able to prioritize and manage multiple
projects simultaneously and follow through on issues promptly.
ESSENTIAL FUNCTIONS:
Executive Administrative Support:
* The incumbent will prepare meeting agendas in advance and arrange meeting
facilities. They will be responsible for assisting the team in any assigned
administrative work including, but not limited to taking meeting notes,
managing Microsoft Outlook Calendars, coordinating travel, ordering and
tracking supplies, and answering phones. Perform a variety of office support
work such as composing confidential correspondence and resolutions,
preparation of PowerPoint presentations, spreadsheets, and reports,
scheduling meetings, coordinating travel and welcoming visitors.
* The incumbent will assist in keeping documentation/projects on schedule
and will perform many other duties as assigned including but not limited to
processing invoices into SAP/B1, converting documents ready to sign
through DocuSign, expense reporting, creating documents, graphics, and
posters as needed.
* The incumbent communicates routinely and consistently with all Executive's
direct report staff.
* The Admin Asst IV will communicate routinely and consistently with all
co-workers, staff, and customers proactively and positively. The Incumbent
will use good customer service skills and approaches with all clients. In
addition, the incumbent will deal effectively and calmly with non-routine
situations following accepted guidelines.
* The incumbent will occasionally act as backup during staff shortages at the
front desk.
Community Impact Division Support:
* The Admin Asst IV will be responsible for all statistical data collection
and reporting for the Community Im act division including monthly program
outcomes and GII (Goodwill Industries International) Gateway
(monthly/annual reporting).
* The incumbent will assemble reports on Medicaid utilization and support
bi-monthly Medicaid validation efforts.
* They will download, format, track, and submit program surveys to
outside vendors.
* Serves as the administrative lead for all CARF (Commission of Accredited
Rehabilitation Facilities) documents for the Community Impact division.
* The Admin Asst IV will assist the team with administrative activities
required to prepare, and submit, RFP's/grant proposals to
foundations, corporations, community organizations, and government agencies.
* The Incumbent will function as the "organizer" of the RFP writing team
to include the initial outline ensuring completeness of the proposal and
timeliness/accuracy of the submission. On occasion, the Admin Asst IV will
be asked to edit and correct the entire proposal. They will gather all
information as required to respond appropriately to all proposals and reports.
* The Admin Asst IV will organize, plan, and coordinate various events to
include layout requirements, reservations, guest speakers, etc. This may
include, but not be limited to, the GoodMarket event, staff retreats,
and staff meeting days.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required.