Administrative Assistant - Arcadia University

Job Description: The Administrative Assistant for Public Safety provides high-level administrative support to the Director, Deputy Director, Shift Sergeants and Patrol/Communications Officers. The Administrative Assistance also provides front desk reception coverage and general administrative support for the Public Safety Department suite, and additional tasks performed with a high degree of autonomy. The Administrative Assistant for Public Safety reports directly to the Director of Public Safety.

The position is a part time, ten (10) month position. Mon, Tues, Wed, and Thurs. 9:00am to 3:00pm.

Location: Glenside

Essential Functions:

• Serves as the first point of contact for the Public Safety suite, provides general information and referrals to office visitors and directs telephone calls to appropriate Public Safety staff or other University offices.
  
• Understand, interpret and articulate department/University policies and procedures to internal and external constituents.
  
• Maintain the Director's calendar - coordinate appointments/meetings with direct reports, other University staff, faculty, students and others outside the university community.
  
• Draft, edit and proofread correspondence and reports; create spreadsheets and databases; develop documents for presentations or meetings.
  
• Prepare payroll, meeting agendas, and complete work orders.
  
• Coordinate campus event set-up with Shift Sergeants, including room reservations, and audio/visual equipment requests.
  
• Supports the Parking Enforcement and Card Access Systems.
  
• Perform a variety of clerical duties in support of the department including, but not limited to prepare purchase orders and check requests; process expense reports; order and maintain office supply inventory; maintain office files; coordinate bulk mailings, organize daily reports.
  
• Coordinate and monitor department/area budgets and accounts; approve expenditures; research and reconcile discrepancies.
  
• Supports departmental operations by preparing weekly summary to University Officials.
  
• Assists in oversight of Student Employees Program and processes student employee time records.
  
• Serves as a liaison with other key offices (Registrar's Office; Dining Services, Housekeeping, Facilities, Residence Life etc.) and shares appropriate information with students and staff.

Qualifications:

• Required Knowledge, Skills and Abilities
  The ideal candidate is self-motivated, proactive, able to resolve issues independently, and able to handle multiple priorities simultaneously, often under strict deadlines and with frequent interruptions.
• Must be a critical thinker and have strong problem-solving skills.
• This individual thrives in an often unpredictable, fast paced, customer service-oriented environment.
• The ability to maintain confidential information is crucial.
• Effective written and oral communication skills, excellent organizational skills, a professional and courteous manner, an acute attention to detail, a positive attitude, and a sense of humor are essential.

Minimum Qualifications

• High school diploma or equivalent with some college coursework preferred.
• At least one year of office experience in a fast-paced office is required. Experience in an educational setting is preferred.
  
• Proficiencies in Microsoft Word, Power Point and Excel is preferred.
• Competence in email and calendar applications are essential.
• Must have working knowledge of or the ability to learn and use University systems or other applications that may be used within the department.
• Must know how to operate and troubleshoot electronic office equipment (copiers, printers or computers)

Application Instructions:

• Applications must be submitted online through Arcadia's Human Resources portal to receive full consideration. Please do not email application materials to the hiring manager. Due to the volume of applications received, communication will generally be limited to candidates selected for additional consideration.
• Application review will begin immediately. Posting will be removed from the website once we've established a sufficient talent pool for consideration.

Arcadia University is a top-ranked private University in Greater Philadelphia that provides a values-based educational experience by placing students at the center. The Institute of International Education has ranked Arcadia first nationally in study abroad for 10 of the last 13 years, and the Princeton Review has ranked Arcadia among the "Best in the Northeast" for eight consecutive years. The University's Physical Therapy and Physician Assistant programs are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and among the "most innovative," and "best value" colleges. Arcadia promises a distinctively global, integrative, and personal learning experience that prepares students to contribute and lead in a diverse and dynamic world. Through its community of practice and commitment to Justice, Equity, Diversity, and Inclusion (JEDI) and to combating anti-Black Racism, Arcadia has made facilitating a safe and welcoming environment a priority. Learn more about our vibrant community at www.arcadia.edu.

Our belief and experience is that there is strength in diversity and we are committed to building a welcoming and inclusive environment for students and employees alike. We are a community built on varied experiences and perspectives that beneï¬ts from open-minded discussion and cultural humility. Guided by our University's values, we are committed to justice, equity, diversity and inclusion, and we are working towards dismantling anti-Black racism/white supremacy and other forms of interpersonal and systemic discrimination and oppression.

We welcome candidates who can contribute to the diversity and excellence of our community. The successful candidate will demonstrate examples of ways they will incorporate our values. in their work.

At Arcadia University, our JEDI principles (Justice, Equity, Diversity, and Inclusion) are the foundation of our highly regarded, values-based learning community, which reflects the world in which we want to live. As such, Arcadia actively seeks and welcomes candidates of diverse backgrounds and abilities. Arcadia prohibits discrimination against individuals on the basis of ethnicity, national origin, ancestry, race, color, religion, creed, sex, gender, marital status, affectional or sexual orientation, age, gender identity, military or military veteran status, disability, family medical or genetic information, or any other legally protected characteristic. All offers of employment are conditional based on the successful completion of a background check. Employment may not begin until the University accepts the results of the background check.

Position Code: AC0261