Administrative Assistant - Excel Partners

Administrative Assistant

Job Description:

As a Receptionist and Office Operations team member, you will have a unique opportunity to work directly with the Chief of Staff, the CFO/COO, and the investment team. This 'Front-of-House' position requires superior interpersonal skills, a positive 'can-do' attitude, a bubbly demeanor, and a willingness to roll up your sleeves when needed.

The primary focus of the position is office operations, including (i) kitchen/pantry inventory and maintenance (dishwasher management, food/beverage ordering, coffee machine maintenance), (ii) office supply inventory and IT equipment maintenance, (iii) front door and reception management (welcoming guests and providing a friendly experience, managing conference room meeting logistics including catering and IT needs, package/mail intake, maintenance of a tidy lobby area), (iv) basic professional administrative skills, and (iv) other office/building needs such as communications with the building for maintenance/service requests and watering plants.

The role’s secondary activities will be circumstantial depending upon the time of year and the team’s needs, but may include assistance with Annual Meetings, board meetings, and team events, as well as other ad-hoc administrative tasks such as data entry. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as managing unforeseen needs. This person will provide reliable support to the organization and should desire to be a contributing team member.

The distinguished candidates will display a positive attitude, be outgoing, responsible, dependable, and accountable; additionally, they will be detail-oriented, punctual, and work well with a team.

Requirements:

Must have:

• Proficiency in Microsoft Office Programs
  
• Excellent interpersonal skills and a positive but professional attitude
  
• Responsible, Dependable and Accountable
  
• Strong written and verbal communication skills
  
• Strong time-management, organizational and multitasking abilities
  
• Is punctual and desires an in-office work environment
  
• Ability and desire to work independently and within a team
  
• Flexible team player willing to do what it takes to get the job done
  
• Ability to maintain confidentiality of company information
  
• Strong reference(s)
  
• Permanent US Work Authorization
  
  Pluses:
  
• Aptitude and interest in learning new systems
  
• Self-starter who seeks to improve operations and increase office efficiencies

Job Compensation includes a Competitive salary with Full Benefits, including Insurance, 401(k), Cell Phone Coverage, and Daily Lunch