Administrative Assistant HR Corporate College - Seven Hills Foundation

Provides administrative support and the updating and communication of information in a timely manner to ensure the smooth functioning of Seven Hills Foundation’s Corporate College. Performs a variety of administrative and clerical duties in conjunction with the Executive Assistant to the President/CEO.

Coordinates and organizes the Medication Administration training including the scheduling, enrolling and record keeping functions. Works collaboratively with MAP instructors and the testing company to resolve issues and expedite the testing process.

Assist with updating and ongoing maintenance of the organization’s learning management system (LMS).

Ensures that all staff in all affiliates are accurately reflected within the LMS. Work collaboratively with HRIS manager to resolve employee record upload issues between HRIS, payroll software, and LMS; including rehires, transfers, names changes, etc.

Ensures complete and accurate data entry for all external workshops and training sessions conducted by contractors or non-Corporate College staff.

Perform course administrative tasks for all core trainings, including but not limited to scheduling, enrollment, reporting, calendar management, and maintaining training records.

Provides support to outside vendors including, but not limited to a/v equipment assistance, room reservation, set-up and catering logistics, etc.

Develops and maintains a complete inventory of training materials. Maintains, orders, and distributes department office and training supplies.

Maintains the filing system for training related documentation and materials, in accordance with established process to ensure compliance with licensing and regulatory standards.

Sort incoming mail, faxes, and deliveries for distribution.

Assist with other training related projects and administrative functions under the supervision of the CLO.

High School graduate with administrative/secretarial training.  Minimum of three years experience in administrative field; accurate data entry skills; proficiency in Microsoft applications; excellent telephone and organizational skills required. Experience with database and learning management system software, strongly preferred.