Administrative Assistant II at TalentBurst

Job Title - Administrative Assistant II
Job Location - Marlborough, MA
Job Duration - 1+ Year
Shift - 5 day (M-F), 7:00am - 3:30pm, 40 hour on-site position.

Job Summary:

• The CA Administrative Assistant is responsible in the following areas:
• Ensure compliance with Site Contracting Strategy
• Ensure Contractor compliance to administrative requirements
• Participate in Contractor review and variance creation
• Participate in package preparation process (mailings)
• Create Vendors/Requisitions/Purchase Orders
• Compile and maintain weekly contractor schedule with and Contractor input
• Present recorded Safety Orientation to contractors
• Site Service Group Communications
• Web Cycle Resolutions
• Invoicing/Verify receipt of service
• Maintain time sheets, material tickets, documentation for ROS
• Help CA resolve claims and issues
• Metrics reporting
• Monitor and document changes to contract
• Monitor Cost Savings
• Assist with Post-Job Evaluations
• Support Site Contract Administrator and Facility Contract Administrator

Quals-

• The CA (Contract Administration) Administrative Assistant is responsible for supporting the Contract Administration process.
• The CA Administrative Assistant is the liaison between the contractors and the area operations personnel.
• The CA Administrative Assistant works closely with the Site Contract Administrator and various contractors.

Minimum Requirements:

• High School diploma with craft or technical experience, Technical degree (2 year)
• Demonstrated ability to work with many individuals
• Demonstrated ability to work on multiple tasks, setting and communicating priorities, and understanding the business drivers.
• Effective oral and written communication skills, the ability to present information to all levels in the organization and address external organizations.
• Demonstrated ability to develop and execute effective task planning.
• Demonstrated ability to work with various computer programs including the Microsoft Suite (Excel, Word, Outlook, One Drive, Teams, SharePoint, FileShare), purchasing systems (SAP/S2P), ISNetworld, Concur.

Core Competencies: -
Teamwork/Collaboration - Managing For Productivity - Innovation Engagement - Embracing Change - Communicating With Impact - Business Acumen - Build Sustainable Customer Relationships - Analysis and Judgment

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