Administrative Assistant - Apollo Technology Solutions LLC

Indianapolis, IN

Title: Administrative Assistant
Location: Indianapolis, IN
Duration: 12+ Months
Type: Contract

Job Description:

The essential functions of this role are as follows:
Provides high level administrative assistance to an agency, department, or facility.
reviews total department or agency organizational structure and functions and advises changes to promote efficiency and effectiveness.
Administers staff functions in support of program areas.
Prepares special reports on alternative methods of achieving new program responsibilities. Represents agency, institutions, or departments in a variety of situations with other departments, institutions, the general public, and special interest groups. Prepares responses to correspondence containing routine inquiries.
Follows-up on plans, programs, policies, and procedures to ensure progress and accomplishments. The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.
Other duties, responsibilities and activities may change or be assigned at any time.

The ideal candidate in this role

should minimally have a Bachelor's Degree and 3+ year of experience, or an Associate's Degree and 5+ years of experience, or at least 7+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.
Related certifications and coursework may be considered for education or experience.
You must meet the following requirements to be considered for employment: Thorough knowledge of the theories, principles, practices, and methodology of administrative management Thorough knowledge of department programs Specialized knowledge of state government administrative structures Attention to detail and proofreading skills Effective verbal and written communication skills Organizational skills with the ability to prioritize tasks effectively and multitask Ability to coordinate and motivate professional and support personnel Ability to be creative in developing alternatives to meet department needs Ability to communicate complex theories and principles to a broad spectrum, both verbally and in writing Ability to maintain cooperative work relationships You will provide a high level of administrative assistance to an agency or facility by maintaining the organizational structure, reporting, policies, and procedures. You must exercise thorough knowledge to effectively advise on alternative functions and responsibilities that impact the entire agency, institution, or department

Required Skills

Prior experience in an executive administrative assistant, high profile role
Bachelor's Degree w/3 years Ex. Admin. exp., Associate's admin. degree w/5+ years exp. or 7+ years Exec. Admin. Exp.
Prior experience in a high level, customer facing, customer service role.
Strong attention to detail and ability to work independently.
Excellent verbal and written skills.
Computer proficiency with software applications including MS Word, Excel, Power Point
Prior experience w/State of Indiana making travel arrangements, submitting expense reports, processing invoices, scheduling meetings/calendars etc.

Source : Apollo Technology Solutions LLC